Administration Assistant

4 months ago

Bristol, United Kingdom Clarke Willmott LLP Full time

**Vacancy details**

Our Private Capital team has a brand-new opportunity for an Administration Assistant to provide proactive and professional support to senior fee earners within the team.

This role is full time and based from our beautiful modern city centre office, which is close to shops, restaurants, car parks and public transport links.

We offer an excellent benefits package that includes company pension scheme, 26 days holiday plus bank holidays, additional Christmas annual leave, life assurance and some flexibility with start and finish times.

**Role**:Administration Assistant
**Location**:Bristol
**Hours**:Full Time
**Term**:Permanent
**Vacancy Reference**:1197-BBL

**Who we are**

You’ll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people - each chosen for their industry knowledge and passion for their field. We want to help you to reach your full potential, love the work you do and deliver the best results for your clients. It’s our goal to make you feel great about working with us, and we work hard to cultivate a culture that makes it easy for you to stay with us for many years.

Our Private Capital Team in Bristol is a highly regarded, large and exceptionally busy team dealing with Wills, Lasting Powers of Attorney and estate planning; trust creation, advice and administration; tax planning advice and tax compliance and Probate and estate administration for ultra-high net worth families, entrepreneurs and business owners, international individuals and clients with complex family and financial affairs. Our clients are based all over England and Wales as well as overseas.

Much of our work comes from referrals and first contact through to a smooth and timely delivery is absolutely key to the success of this. As the support to 6 senior fee earners in the team you will often be the gatekeeper on the journey for new clients and referrers and will be responsible for ensuring that they are able to meet with our specialists at an early stage and for supporting your fee earners through to the end of each matter.

**Day to day, you’ll be successful in this role by**:
Based in our well-regarded Private Capital team at our Bristol Office, you will be joining a busy team of 3 administrative support staff, working on a variety of tasks. You will be directly supporting and responsible to 6 senior fee earners in our Wills, estate planning trusts and probate team together with more junior team members.

Your regular duties will include:

- Being the first point of contact for clients and intermediaries including taking messages, assisting with routine queries, arranging meetings etc. and gathering any background needed and ID documents ahead of the meetings.
- Diary and event management for the fee earners.
- Managing the inboxes and post of the fee earners.
- Liaising with our billing team on the issue of invoices and ensuring they are despatched to clients promptly.
- Document production, including some audio typing, including preparation of client appointment letters, engrossed Wills and Trust documents, probate bundles, finalising or amending draft documents and production of some standard documents with guidance from your fee earners.
- Opening, closing files and archiving documents.
- Prompt naming and saving of scanned post into the files and obtaining original documents a from our remote postal hub.
- Scanning documents correspondence (including outgoing post) into our document management system.
- Keeping filing and e-filing up to date and accessible.
- Arranging payments in and out to clients, beneficiaries and third parties, and transfers between accounts.
- Carrying out routine searches for ID and bankruptcy checks and land registry titles.

You will also be involved in other administrative activities both for your fee earners and others as required, including helping other administrators and secretaries during busy periods, and to cover absences from work.

It is an integral part of this role that you comply with information security and all firm policies and procedures.

**This role is right for you if**:
Ideally, you will have previous experience of working within a legal environment or administration role, preferably in a Private Client team. However, if you have a genuine interest in working within the legal sector providing key support to fee earners, co-workers, and an excellent client experience, we would very much like to hear from you.

You will have excellent task management and communication skills to meet the needs and priorities of the team and the expectations of our clients. You will be able to work as an integral part of the team and support colleagues at all levels whilst also being able to work to your own initiative.

This role will suit you if you like to prioritise your own workload, work closely to deadlines, and can work with minimum supervision and under pressure. You will need to demonstrate from experience that

  • Administrative Assistant

    4 days ago

    Bristol, Bristol, United Kingdom Courtside Surgery Full time

    About UsCourtside Surgery is a busy healthcare organization providing medical services to a large patient population. We are seeking a highly skilled and detail-oriented individual to join our administrative team as an Administrative Assistant.Job Summary:The successful candidate will be responsible for providing administrative support to our clinical staff,...

  • Administrative Assistant

    4 days ago

    Bristol, Bristol, United Kingdom Courtside Surgery Full time

    About UsCourtside Surgery is a busy healthcare organization providing medical services to a large patient population. We are seeking a highly skilled and detail-oriented individual to join our administrative team as an Administrative Assistant.Job Summary:The successful candidate will be responsible for providing administrative support to our clinical staff,...

  • Administration Assistant

    3 months ago

    Bristol, United Kingdom North Bristol NHS Trust Full time

    The post holder will contribute to the administrative function of the Unit and actively assist the multi-professional team in the provision of a quality service and will be required to liaise with the clinical team, admin teams, general practitioners, and the general public. The post holder will need to exercise initiative, independent judgment and decision...

  • Administrative Assistant

    3 months ago

    Bristol, United Kingdom Moore Stephens Full time

    **Administrative Assistant - Bristol Office** Role: Administration Assistant **Salary**: Competitive Hours: Part-Time - 20 hours per week Moore are looking to recruit an administrative assistant to work with the partners in the business based in our Bristol office. As a firm of accountants, the individual will be responsible for handling confidential and...

  • Administrative Assistant

    1 week ago

    Bristol, Bristol, United Kingdom Workforce Staffing Ltd Full time

    Job Summary:We are seeking a highly organized and detail-oriented Workshop Administrator to join our team at Workforce Staffing Ltd. As a key member of our operations team, you will be responsible for providing administrative support to our workshop and ensuring the smooth operation of our fleet.Key Responsibilities:Administrative Support: Provide...

  • Administrative Assistant

    3 months ago

    Bristol, United Kingdom Avocet Recruitment Full time

    **Administration Assistant** Working with a leading construction company managing new housing developments and other build projects in the Bristol area. We seek a locally based Administration Assistant for a minimum 12-month fixed-term contract. The role will involve data input, filing, diary management, reports and document management and light...

  • Administrative Assistant

    3 months ago

    Bristol, United Kingdom Parsons Full time

    **About us** PB Pizza is a small business in Bristol. We are professional and agile. Our work environment includes: - Modern office setting - Food provided - Modern office setting - Growth opportunities '''Duties''' - Perform a variety of administrative tasks to support the smooth operation of the office - Assist with data entry tasks, ensuring accuracy...

  • Administration Assistant

    3 months ago

    Bristol, United Kingdom Douglas Scott Legal Recruitment Full time

    Administration Assistant -Real Estate International Law firm Bristol A top50 International law firm are currently seeking a administration assistant to join their Real Estate team in their Bristol office. Relevant office-based administration experience (1-2 year in an admin role) Experience of working with document management/case management...

  • Administrative Assistant

    1 week ago

    Bristol, Bristol, United Kingdom Flair for Recruitment Full time

    Job Summary:We are seeking an organized and detail-oriented Administrative Assistant to join our team at Flair for Recruitment. As an Administrative Assistant, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office.Key Responsibilities:Manage travel expenses and invoicesProcess new client...

  • Administrative Assistant

    3 days ago

    Bristol, Bristol, United Kingdom Flair for Recruitment Full time

    Job Summary:We are seeking an organized and detail-oriented Administrative Assistant to join our team at Flair for Recruitment. As an Administrative Assistant, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office.Key Responsibilities:Manage travel expenses and invoicesProcess new client...

  • Administrative Assistant

    4 days ago

    Bristol, Bristol, United Kingdom Flair for Recruitment Full time

    Job Summary:We are seeking an organized and detail-oriented Administrative Assistant to join our team at Flair for Recruitment. As an Administrative Assistant, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office.Key Responsibilities:Manage travel expenses and invoicesProcess new client...

  • Administration Assistant

    3 months ago

    Bristol, United Kingdom Priory Surgery Full time

    Please see attached document in supporting documents Job Summary: The main responsibilities of the post-holder will be patient registrations and deductions, dealing with Out of Hours and NHS 111 incoming summaries, processing NHS Mail, scanning and coding documents to patients clinical records (including hospital correspondence and correspondence from other...

  • Administrative Assistant

    3 months ago

    Bristol, United Kingdom Bristol City Property Services Full time

    Job Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth administrative processes. If you have excellent organizational skills, strong attention to detail, and enjoy working in a fast-paced...

  • Administrative Assistant

    3 months ago

    Bristol, United Kingdom WearerTech Full time

    WearerTech is looking for a friendly and enthusiastic individual to fulfil the role of Administrative Assistant on a full-time, permanent basis. This is an office-based role near the centre of Bristol. WearerTech is a small family business, we’re a shoe manufacturer focused on providing shoes for people on their feet all day, our shoes are mainly used in...

  • Administrative Assistant

    3 months ago

    Bristol, United Kingdom Jackson Lift Services Limited Full time

    We have an opportunity for an Administration Assistant based at our busy Bristol office. The successful applicant will be working as part of our dedicated Administration team within the Bristol office. The role will encompass assisting in corresponding with our client base and the applicant must demonstrate excellent written and verbal communication skills,...

  • Administrative Assistant

    1 week ago

    Bristol, Bristol, United Kingdom The Recruitment Co. Full time

    About the Role:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Recruitment Co. as a Support Staff member.Key Responsibilities:Assist with the day-to-day running of the office, ensuring a smooth and efficient workflow.Update systems and databases to maintain accurate records.Provide administrative support...

  • Administrative Assistant

    1 week ago

    Bristol, Bristol, United Kingdom The Recruitment Co. Full time

    About the Role:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Recruitment Co. as a Support Staff member.Key Responsibilities:Assist with the day-to-day running of the office, ensuring a smooth and efficient workflow.Update systems and databases to maintain accurate records.Provide administrative support...

  • Administration Assistant

    3 months ago

    Bristol, United Kingdom Cabot Learning Federation Full time

    We are excited to be recruiting an Administration Assistant to join our dedicated and hard-working Central Team at the Cabot Learning Federation Institute. We are a diverse multi-academy trust, looking for professional and ambitious people, with a passion for transforming our students’ learning. We are a family friendly, flexible employer. This position...

  • Administrative Assistant

    1 day ago

    Bristol, Bristol, United Kingdom Courtside Surgery Full time

    About the RoleCourtside Surgery is seeking a highly organized and detail-oriented individual to fill the position of Administrative Assistant. As a key member of our administrative team, you will play a vital role in supporting our patients and clinical staff in a fast-paced environment.Key ResponsibilitiesProcess referrals and support clinical staff using...

  • Administrative Assistant

    1 day ago

    Bristol, Bristol, United Kingdom Courtside Surgery Full time

    About the RoleCourtside Surgery is seeking a highly organized and detail-oriented individual to fill the position of Administrative Assistant. As a key member of our administrative team, you will play a vital role in supporting our patients and clinical staff in a fast-paced environment.Key ResponsibilitiesProcess referrals and support clinical staff using...