Executive Assistant

2 weeks ago


London, United Kingdom The Office Group Full time

We are looking for a proactive, organised, and dynamic individual to assist the CMO and Exec Chairman by providing a comprehensive level of administrative and organisational support to ensure smooth and efficient running of day-to-day tasks; including (but not limited to) diary & inbox management, travel, meetings, projects, presentations etc.
**Requirements**:
This
role will see you working independently, whilst also with a team of PAs and
those within the Marketing and leadership teams. You will get to learn the
complex workings of a fast-expanding business at an interesting period for the business.
- Co-ordinate and manage the fast-moving diary and agenda of both CMO & Exec Chairman, communicating changes quickly and efficiently to those involved, including collating and pre-circulating documents, organising meeting venues & zoom links when requested
- Book & manage all travel arrangements for the CMO & Exec Chairman, plus the wider Marketing team.
- Handle the CMO & Exec Chairmans outgoing and incoming mail and ensuring that it is passed to the appropriate person, including organising couriers for important documents, responding on their behalf when necessary
- Work closely with members of the Marketing and Support teams to ensure that the CMO/Exec Chairman are attending all necessary meetings and is prepared for the day/week/month ahead and aware of any changes/additional information
- Work closely with suppliers/investors and their assistants, co-ordinating meetings across multiple time zones
- Monitor tasks of the CMO/Exec Chairman and ensure that work or specific action points are delivered to a specified deadline
- Ensure that all annual reviews/probation reviews for marketing team are completed, and paperwork is filed with the People team in a timely manner
- Meet and greet any guests, ensuring they’re shown to the correct meeting room, offered refreshments, informed if CMO/Exec Chairman is running behind schedule
- Ad hoc tasks throughout the week - always needing to be agile and flexible to see how the week pans out
- Liaising with external suppliers on behalf of CMO/Exec Chairman
- Dealing with confidential information and understanding how and when to use discretion
- Organise team events as/when requested
- Arranging weekly/monthly meetings for CMO/Exec Chairman and teams
- Provide holiday cover for other assistants in the team, supporting their executives
- Ad hoc personal support e.g. appointments, travel etc.
- Excellent written and verbal communication skills
- Confident working independently and as part of a team
- Extensive experience working as a PA to multiple directors in a fast paced and demanding role

**Benefits**
- Pension Plans
- Life Assurance
- Work From Home
- Training & Development
- Employee Assistance Programme - Counseling
- Childcare Voucher Scheme

**Salary**: £50,000.00 per year


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