Executive Assistant

2 weeks ago


London, United Kingdom InfraRed Capital Partners Full time

InfraRed Capital Partners is an international infrastructure investment manager, with more than 170 professionals operating worldwide from offices in London, New York, Sydney and Seoul. Over the past 25 years, InfraRed has established itself as a highly successful developer and custodian of infrastructure assets that play a vital role in supporting communities. InfraRed manages US$14bn+ of equity capital1 for investors around the globe, in listed and private funds across both income and capital gain strategies.

A long-term sustainability-led mindset is integral to how InfraRed operates as it aims to achieve lasting, positive impacts and deliver on its vision of Creating Better Futures. InfraRed has been a signatory of the Principles of Responsible Investment since 2011 and has achieved the highest possible PRI rating2 for its infrastructure business for seven consecutive assessments, having secured a 5 star rating for the 2021 period. It is also a member of the Net Zero Asset Manager’s Initiative and is a TCFD supporter.

InfraRed is part of SLC Management, the institutional alternatives and traditional asset management business of Sun Life. InfraRed represents the infrastructure equity arm of SLC Management, which also incorporates BentallGreenOak, a global real estate investment management adviser, and Crescent Capital, a global alternative credit investment asset manager.

**Job Purpose**

We are seeking an experienced Executive Assistant to provide full support to three members of the Senior Management Team including the CEO, Head of Capital Formation and General Counsel. In addition, providing light support to the DCEO and Chairman. You will be responsible for providing extensive and comprehensive support, in a fast-paced and demanding role. You will also manage the wider team of four PA’s across InfraRed.

This position is office based at least 4 days, with 1 day working flexibly. The role is offered as a 12 month fixed term maternity cover contract starting from early/mid-April 2024.

**Key Job Responsibilities**
- Extensive diary management - managing changing schedules and last-minute requests
- Management of a team of four (4) Personal Assistants based in London
- Acts as ‘gate keeper’ and first point of contact for CEO / Head of Capital Formation / General Counsel
- Preparing a daily meeting pack for CEO ensuring he has all appropriate documents for meetings
- Preparing the CEO, Head of Capital and General Counsel for meetings, including highlighting / scheduling action items and diarising follow up tasks
- Organising international travel, roadshows, flights, hotels and transfers
- Formatting Word documents and preparing PowerPoint presentations
- Processing expenses
- Arranging conference calls across multiple time-zones
- Support the Senior Management Team with any specific projects / tasks
- Responsible for organising specific events, such as Senior Management Team ("SMT") & Managing Partner off-sites
- Collaborate with others on key events / conferences, such as annual Investor Event
- Management of various administrative tasks
- Working closely with the Chief of Staff to organise SMT related meetings

**Skills and Qualifications**
- Previous Management experience is desirable
- Proven experience of managing busy and changing diaries
- Experienced in organising international travel and visas
- Excellent organisational and time management skills
- Able to multi-task and prioritise effectively and quickly
- Strong interpersonal skills with the ability to interact effectively with a range of people
- Flexible ‘can do’ attitude
- Has a pro-active approach and uses initiative to anticipate requirements
- Comfortable with Outlook, Word, Excel and PowerPoint
- Use of Concur and travel booking systems would be helpful
- Experience of Asset Management, Private Equity or Investment Management desirable
- Data as at Q4 2022. Equity Capital is calculated using a 5-year average FX rate


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