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Maintenance Standards Co-ordinators

4 months ago

Eastwood, United Kingdom Harsco Rail Full time

Company Description

Harsco Rail operates across the world and has a proven and sustained track record in providing customised, technology-driven rail track solutions.

The company has been pioneering mechanised maintenance for more than 100 years. Today, Harsco is still leading the way with practical, customer-driven solutions that set the standard for insight, innovation and performance - keeping the wheels of commerce driving forward and passengers on the move.

Harsco Rail’s Contract Services provide customers with a high quality service by work crews that know the machines’ operation and maintenance best. With years of experience, Harsco Rail’s Contract Service teams have covered more than 640,000 kilometres of track, consistently achieving industry leading production rates and high quality output. Contract services include providing the maintenance, equipment, and labour to complete the job.

Harsco Rail offers contract services for Rail Grinding and has been grinding rail for over 50 years, covering more than 300,000 km (192,000 miles) in the last 7 years.

**Job Description**:
**JOB PURPOSE**

To administer the Document Control System and associated Modules (Q-Pulse) and ensure that all Policies, Procedures and Standards are maintained, are up to date and issued in a timely manner to all relevant staff.

To be responsible for ensuring compliance and competence of the Field Services and Maintenance departments

**Qualifications**:
**PERSONAL ATTRIBUTES/COMPETENCIES**

**Competency**

Qualifications & Experience
- Safety and or Environmental Qualification - (IOSH Managing Safely / AIEMA)
- Q-Pulse administrator / user (Desirable)
- Internal Auditor
- Prior experience working within the Railway industry (Desirable)
- Prior experience and good working knowledge of Rail Group Standards (Desirable)

Technical Skills
- Analytical
- IT skills including PowerPoint, Excel, Word.
- Experience of document control in a similar industry setting
- Experience of competency management

Behaviours
- Influencing
- Ability to develop effective working relationships with internal and external stakeholders
- Proactive
- Skilled communicator at all levels
- Self-motivated and ability to work with little supervision
- Diplomatic
- Able to motivate and manage a multi-disciplined team
- Ability to prioritise own work and work of the team, meeting deadlines
- Attention to detail
- Teamwork

Additional Information
**KEY RESULT AREAS**
- Documentation Control processes render accurate and available data
- External Standards relevant to Harsco rail Ltd are captured, maintained and communicated to the Professional Heads
- Achievement of Competence Assessments to Plan
- Audit results

**RESPONSIBILITIES & DUTIES**
- Responsible for the administration and maintenance of Harsco Rail’s Documentation Management System (Q-Pulse)
- Responsible for the administration and maintenance of Harsco Rail’s eCompliance Safety Management System
- Responsible for organising and delivering training on Q-Pulse
- To ensure that all company policies and procedures are inline with the company format
- To provide monthly updates of overdue review, acknowledgements and outstanding authorisations to the Senior Leadership Team
- To produce and submit Customer Review Meeting - period end reports
- To review and collate external Standards relevant to Harsco Rail and communicate these to the Professional Heads
- To assist in the review, development and maintenance of the competence management system
- To audit the competency records for all employees
- To attend competency meetings to ensure assessors are operating consistently
- To create, develop and maintain any databases / spreadsheets relevant to the management of compliance and competence
- To provide relevant reports to the OTM Fleet Managers and Depot Supervisors as required
- To take the lead in ensuring continuous improvement in compliance and competence
- To undertake the role of Harsco Rail’s Sustainability Coordinator.
- To undertake travel within the UK when necessary

**HEALTH, SAFETY & ENVIRONMENTAL RESPONSIBILITIES**
- To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions at work.
- Contribute to the delivery of company occupational health and welfare, safety and environmental improvement plans.
- Only undertake work for which you have been trained and (if required) certified competent.
- To comply with Risk Assessments, method statements and safe systems of work.
- Maintain and utilise all PPE provided by the employer.
- Co-operate with your employer on health, safety and environment.
- Make safe any unsafe conditions where practical and challenge unsafe work practices.
- Inform your line manager, supervisor or health and safety representative of any unsafe occurrences
- Report all, and assist with investigating relevant accidents, incidents and near misses
- Additional responsibilities as identified for Man