Supply Chain Administrator

Company Description

Harsco Rail operates across the world and has a proven and sustained track record in providing customised, technology-driven rail track solutions.

The company has been pioneering mechanised maintenance for more than 100 years. Today, Harsco is still leading the way with practical, customer-driven solutions that set the standard for insight, innovation and performance - keeping the wheels of commerce driving forward and passengers on the move.

Harsco Rail’s Contract Services provide customers with a high quality service by work crews that know the machines’ operation and maintenance best. With years of experience, Harsco Rail’s Contract Service teams have covered more than 640,000 kilometres of track, consistently achieving industry leading production rates and high quality output. Contract services include providing the maintenance, equipment, and labour to complete the job.

Harsco Rail offers contract services for Rail Grinding and has been grinding rail for over 50 years, covering more than 300,000 km (192,000 miles) in the last 7 years.

**Job Description**:
**JOB PURPOSE**

This position is primarily to provide purchasing and warehouse administrative activities to support Harsco Rail’s internal and external customers. Key to this role is participating in cross-functional teams to support the efficient running of our vehicles and those of our customers.

**Qualifications**:
**PERSONAL ATTRIBUTES/COMPETENCIES**

**Competency**

Qualifications & Experience
- Administration in a rail or engineering environment.
- Excellent organisational skills.
- Ability to work under pressure and multi-task.
- Ability to prioritise.
- Administration experience in an MRP environment.
- Ability to read engineering drawings or any relevant technical documents.
- Good presentation, verbal and written communication skills.
- Project management experience.
- Solid skills in Microsoft Office (Outlook, Word, Excel, Powerpoint and Access).
- Excellent customer service skills.

Behaviours
- Attention to Detail
- Team Work

Additional Information
**RESPONSIBILITIES & DUTIES**
- Working with the procurement and warehouse teams to ensure stock accuracy is maintained through transacting in two operating systems (Infor LN and FAMS) ensuring alignment of both systems.
- Identifying, reporting and resolving system discrepancies relating to stock movements.
- Be a strong team player with ability to work effectively on cross-functional project teams.
- Supporting supplier quality activities such as corrective action completion, NCRs, quarantine and inspections.
- Data management in the MRP system including new part set up and Bill of Material (BoM) maintenance.
- Placing PPE orders.
- Supporting the Buyers’ with vehicle fleet management.
- You will take control of supplier compliance liaising with suppliers for periodic data reviews and maintaining due diligence, code of conduct and insurance records through developing and maintaining a database.
- Monitoring and tracking the use of special tools that are required to be maintained and calibrated utilising our quality management system Q-Pulse.
- Processing purchase requisitions, non-stock purchase orders and supporting material requests.
- Provide regular feedback on supply and stock issues to stakeholders.
- Managing the office consumables
- Support the supply chain team with audit preparation and filing.
- Expediting critical components and overdue purchase orders.
- Document control/records management maintenance using a database.
- Support the supply chain team with cycle counting and stock adjustment processing.
- Must be capable of handling multiple tasks at one time.
- Must be able to develop excellent working relationship with both internal and external customers as well as suppliers.
- Attending meetings as and when required
- Any other reasonable tasks.

**HEALTH, SAFETY & ENVIRONMENTAL RESPONSIBILITIES**
- To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions at work.
- Contribute to the delivery of company occupational health and welfare, safety and environmental improvement plans.
- Only undertake work for which you have been trained and (if required) certified competent.
- To comply with Risk Assessments, method statements and safe systems of work.
- Maintain and utilise all PPE provided by the employer.
- Co-operate with your employer on health, safety and environment.
- Make safe any unsafe conditions where practical and challenge unsafe work practices.
- Inform your line manager, supervisor or health and safety representative of any unsafe occurrences
- Report all, and assist with investigating relevant accidents, incidents and near misses
- Additional responsibilities as identified for Managers in PRO/S/G/015

**DIMENSIONS**
- UK

**KEY WORKING RELATIONSHIPS**
- Internal employees
- External customers
- Suppliers