Mdt Coordinator

5 months ago

Gloucester, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

MDT coordinators play a vital role ensuring patients with suspected cancer are investigated, diagnosed and treated in a timely manner in accordance with National timeframes.

The post holder will prepare and attend the MDT meetings and record the outcome of each discussion, this outcome will then benefit the post holder’s ability to track these patients successfully through their pathway.

This post presents the opportunity to work with a wide variety of professionals and will be based within a friendly and welcoming admin team within cancer services.

This is an exciting post to meet the increasing demand. Cancer Services is an interesting, fast-paced environment, where roles constantly develop based on service needs.

The proposed interview date is Wednesday 24 th July

Duties will include co-ordination of various meetings, cancer data collection and maintaining an overall view of Cancer waiting times to ensure patients are seen and treated within the National targets and that each patient’s pathway is proactively tracked and recorded accurately. The post holder will attend the MDT meetings and record the outcome of each discussion, this outcome will then enable the post holder’s to track these patients successfully through their pathway.

**Applicants/Post holder would need**:

- The ability to be flexible and adapt to changing demands and workload To possess good numeric and IT skills.
- Excellent attention to detail
- The ability to quickly learn new systems and procedures
- To demonstrate excellent communication skills
- Strong administration skills including the ability to manage a diverse and changing workload
- Experience of working with cancer waiting time (CWT) would be advantageous and experience of MDT processes is desired but not essential.

Cancer services strive to deliver excellent care to the patients of Gloucestershire and from an admin perspective ensure that care is monitored and recorded accurately. To do this takes continuous development of processes and the people who support those processes.

We have a high functioning team who are responsible for managing their own workload but there is often times where collaborative work is essential.

We are passionate about supporting the development of our team members through various training styles and training programmes to create a strong and competent workforce.

Key Results Areas
- Provide administrative facilitation and support to the MDT’s weekly meeting, this will include: Organising venue, Creation and circulation of discussion lists, ensuring all appropriate patients are included
- Ensure radiology images, histopathology slides, patient notes and other necessary information are available to view as required (NB: Systems should be agreed with individual departments), from internal and external organisations (liaising with staff at all levels).
- Attend the meeting and accurately record the outcome of the discussions, where possible using the Cancer Management system live in the meeting, which may necessitate being available for an early/late finish or during lunchtimes.
- Keep accurate records of MDT attendance, including keeping an up to date list of core members.
- Ensure that following the meeting all actions recommended by the team are followed up appropriately
- Appropriately track patient investigations in order to bring them back through MDT
- Ensure validated MDT outcomes are circulated to the core and extended team members by the end of the next working day.
- Initiate and develop methods to promote the efficient running of the MDT, working closely with Nurse Specialists, Consultants, Secretaries and other key staff.
- To work closely with the Cancer Services Team Leaders, MDT Leads and clinical teams to introduce and improve data collection systems across each patient pathway.
- Identify and interpret information contained in patient’s paper and electronic records, from discussion with appropriate clinicians and acquired during attendance at MDT meetings, enter the information on to the Cancer Management system in order to build a comprehensive record on each cancer patient.
- Be responsible for monitoring the Trust’s adherence to the National Cancer Waiting Times targets in particular the 2-week wait, 28 day to diagnosis, 62 and 31-day treatment targets. Ensuring all information to demonstrate compliance is entered onto the Cancer Management system in a timely manner.
- Develop tracking systems for all patients suspected or diagnosed with cancer in order to ensure compliance with above.
- Work with the MDT leads, the Cancer Services Team Leaders, and Divisional Leads in identifying problem areas within individual pathways, escalating concerns in a timely and responsible fashion.
- Manage areas of the Cancer PTL related to the MDT(s) covered, ensuring all parts of pathways of care are delivered in a timely manner, for example arranging diagnostic or treatment procedures to be expedited when booked outside of tre

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