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Front Desk Admin Assistant

4 weeks ago

Birmingham, United Kingdom Matrix Solutions Full time

**Reports to: Head of HR & Admin**

Scholars School System is a project of UK CURRICULUM & ACCREDITATION BODY (UKCAB, a registered charity founded in 2006) having campuses across the United Kingdom, is looking for a Front Desk/ Admin Assistant for the Birmingham branch.

Scholars School System is a national independent higher education provider, offering world class education. Taught programmes, ranging from Foundation Year through to Level 7, delivered in partnership with institutions such as Leeds Trinity University. Over 5000 (UK and EU) learners have successfully completed their learning journey in the last five years with the current student population is over 3000.

Our core values are very important because

1. We share a common set of values across everything we do which helps to define who we are and how we behave.

2. We put our students and our community at the heart of all that we do.

3. We foster excellence, innovation and creativity.

4. We celebrate **diversity**, i**nclusion**, **equality **and the breaking down of barriers to success.

5. We have high expectations of ourselves, our students and our partners.

**Job Purpose**:
You will play a central role in administrative duties to support the day to day running of the College by responding to enquires, maintaining staff files and folders, taking building rounds. You will be first point of contact.

**Main Responsibilities**:

- Provide administrative assistance, taking building rounds, reporting to Head of HR of any updates.
- Cover front desk
- Ensuring Health and Safety of the institution.
- Support induction processes for new staff.
- Managing recruitment administration, including posting adverts, responding to enquiries, coordinating interviews and issuing offer letters and reviewing contracts.
- Maintain office supplies by preparing inventory and order items.
- Communicate with manager to be aware of all staff needs both present and future.
- Keeping the record of staff leaves, requisition forms and other forms as required.
- Update all policies, handbooks and relevant documents. Creating version documents control.
- Answer incoming calls and assume other receptionist duties when needed.
- To assist with organisation of meeting and recording minutes of meeting.

**Education**:

- Bachelor’s degree.
- Experience in similar job role.

**Experience & Position**:

- Good understanding of administrative processes and practice.
- Office administration experience.
- Excellent IT skills, particularly MS Office365; Outlook, Excel and Word
- Desirable: knowledge of Social Media
- Organisation skills.

**How to apply**:
Applications for this post must include the following:

- Your Cover Letter, explaining how you meet the requirements of this post.
- Your CV and Qualifications.
- Proof of ID/Working Rights.

**Job Types**: Full-time, Permanent

**Salary**: £21,674.00 per year

**Benefits**:

- Company pension
- Discounted or free food

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus scheme
- Performance bonus
- Quarterly bonus

COVID-19 considerations:
following government guidelines

Ability to commute/relocate:

- Birmingham, B5 6BS: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: SSS/FD/23

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