Administrator - Derby Academy

2 weeks ago


Derby, United Kingdom Remit Careers Full time

**Admin/Receptionist**

**Location: Derby**

**Remuneration Package**:

- Competitive Salary
- 37.5 hour per week (Monday - Friday)
- Flexible Working
- 25 Days Annual Leave + Bank Holidays
- Additional Birthday day off
- A Range of Health & Wellbeing Resources
- Life Assurance
- Pension

**Summary and Main Purpose**:
To provide the administration function for the academy to ensure that all learners attend as required and associated accommodation, lunch time food and transport is provided. To also provide an administration support to all academy based colleagues.

**Key Accountabilities**:

- Communication of joining instructions through a variety of means
- Allocating learners to training groups as per academy timetable
- Managing safeguarding requirements in line with hotel SLA
- Ordering and ensuring effective delivery of learner food for each block week
- Liaison with hotel team on range of learner related issues including transport, attendance, hotel welcome meeting
- Reconciling invoices in relation to learner residential accommodation
- All reception duties in line with academy requirements
- Reviewing and endorsing end of block reports

**Key Requirements**:
**Qualifications**:

- Literate and numerate

**Experience**:

- Use of Microsoft software
- Administration experience and use of database
- Effective communication with all stakeholders over phone and face to face

**Skills and Knowledge**:

- Previous Admin Experience
- Assigning of New Sign ups to correct specialism group, including generating registers and sign in sheets. Sending the dates to the Learner, and their employer. Changing groups if learner moves specialism or cannot attend for a week. Cancelling learners who leave the program
- All U18 learners have parental consent to be on block training. All paperwork from the hotel for U18, lone females, and health issues is generated, signed by the hotel and saved within each learners folder.
- Checking Invoices for Hotel and food supplier ensuring the correct charges to each region. Raising the PRF for these costs. (New addition to the role) Chasing accounts when Invoices remain unpaid
- Petty Cash control and reconciliation
- Stationary monitoring and ordering when required. Ordering the cleaning consumables and drinks facilities.
- Receiving the on site deliveries including the daily food orders
- Exam invigilation
- Hotel Room booking for each learner, including answering queries about the hotel from learners, parents, employers and Remit staff. Cancelling rooms when learners leave the Apprenticeship.
- Calling each employer at the beginning of the week to confirm attendance of learner for the following week. Confirming any rooms that haven’t been confirmed by the employer.
- Hotel Liaison, taxi numbers, missed dinner orders, Monday dinner orders, welcome meeting attendance, booking the trainer room at the hotel
- Block Report approval (New addition to the role)
- Answering the telephone for site, and the queries from Employers, Learners, Parents and Remit colleagues.
- Support for the wider academy team.
- INDHIGH _



  • Derby, Derbyshire, United Kingdom Derby County Football Club Full time

    Derby County Football Club are seeking to recruit an Academy Kit and Equipment Coordinator to work within our Category One Academy. As an Academy Kit and Equipment Coordinator, the successful candidate will play a crucial role in supporting the Academy Kit and Equipment Manager in overseeing the kit requirements of our Academy Teams, management, and staff....


  • Derby, United Kingdom Derby City Council Full time

    Application closing date 31/03/2024 Working Pattern Part time Salary Grade: C £23,500 - £25,119 a year (actual starting salary £13,338 a year) Contractual hours 21 Basis Part time Job category/type Administration Attachments Blank Job description **Directorate: Chief Executives - Estates & Asset Management** **Hours: 21 hours a week,...


  • Derby, Derbyshire, United Kingdom Derby County Football Club Full time

    Head of Academy Technical Development (17-21) Full Time Competitive 19 / 05 Derby County Football Club are seeking to recruit an experienced Management Accountant to join its Finance team at Pride Park Stadium. About Us: Derby County Football Club, established in 1884, is one of the founder members of the English Football League and has a rich and...


  • Derby, United Kingdom Derby City Council Full time

    Application closing date 25/07/2023 Working Pattern Term time Salary Grade C, (SCP 5-6) - £21,575 - £21,968 (pro rata to hours worked) Contractual hours Blank Basis Blank Job category/type Administration Attachments Blank Job description **The Harmony Trust** **Hours: 37 hours per week, 39 weeks per year (term time plus 5...


  • Derby, United Kingdom Derby City Council Full time

    Application closing date 21/06/2023 Working Pattern Full time Salary Grade C, (SCP 5-6) - £21,575 - £21,968 (pro rata to hours worked) Contractual hours Blank Basis Blank Job category/type Administration Attachments Blank Job description **The Harmony Trust** **Hours: 37 hours per week** **Contract type: 39 weeks per year (term time plus 5...


  • Derby, United Kingdom St Ralph Sherwin Catholic Multi Academy Trust Full time

    **Administrative Assistant** **Hours**: 25 hours per week, 39 weeks per year **Grade**: Band 2, SCP 3-5 **FTE Salary**: £22,737 - £23,500 Per Annum **Actual Salary**:£13,250.45 - £13,695.10 Per Annum **Provisional Interview Date**:Thursday, 2nd May 2024 St George's Catholic Voluntary Academy are seeking to appoint an Administrative Assistant to...


  • Derby, United Kingdom St Ralph Sherwin Catholic Multi Academy Trust Full time

    **Casual HR Administrator** **Grade/SCP: SRS Band 3 SCP 6 - 9** **Hourly Rate: £12.42 to £13.06** **Location**:St Katherine’s House, Mansfield Road, Derby, DE1 3TQ As a HR Administrator, you will play a vital role in supporting the day-to-day operations of our centralised HR service to a family of 25 schools comprising of 20 primary and 5 secondary...

  • Administrator

    3 days ago


    Derby, United Kingdom Derby College Full time

    FIXED-TERM TO SEPTEMBER 2025Optimistic - Inclusive - Healthy - Innovative CollaborativeAn exciting opportunity has arisen for a highly organised and resilient administrator within our Study Programme Maths and English Team at Derby College. You will be based at our historic Roundhouse Campus on Pride Park, providing high quality, responsive administrative...

  • Administrator

    4 weeks ago


    Derby, United Kingdom Pertemps Derby Full time

    A leading Medical Manufacturing client based in Derby are recruiting for an Administrator Duties include: - First point of contact for our customers and help them with any enquiry - Processing and invoicing orders independently - Handle complaints and returns - Assist with general administration tasks Key skills: - Microsoft Office are well-developed; SAP...

  • HR Administrator

    1 month ago


    Derby, United Kingdom Pertemps Derby Full time

    An enthusiastic and passionate HR Administrator required to join a leading client based in Derby. Supporting the HR Manager, you must demonstrate drive and desire with the ability to work independently. As a HR Administrator you will be required to support the HR Manager with the following - Support the full Recruitment process - On-board all new recruits -...

  • Administrator Dbs

    1 week ago


    Derby, United Kingdom Pertemps Derby Full time

    Administrator required for a care home setting based in Derby, the Administrator must hold a DBS (CRB) check. The purpose of the role is to provide an administration and front of house support within a care home setting. This is a temporary position Duties include; Dealing with calls from doctors, social workers and residents family members Manage the homes...

  • Service Administrator

    1 month ago


    Derby, United Kingdom Pertemps Derby Full time

    An enthusiastic and dedicated Service Administrator required to join an Established client based in Derby. As an experienced Administrator you will support the Change and Transition Lead providing support within the Service management department Responsibilities - Assisting with data entry - Maintaining and updating logs for individual projects - Maintaining...


  • Derby, United Kingdom Derby College Full time

    Fixed Term to September 2025An exciting opportunity has arisen for a highly organised and resilient administrator within our Study Programme Maths and English Team at Derby College. You will be based at our historic Roundhouse Campus on Pride Park, providing high quality, responsive administrative support, ensuring that there is outstanding success for all...


  • Derby, Derbyshire, United Kingdom Derby County Football Club Full time

    Derby County Football Club are seeking to recruit an Academy Kit and Equipment Coordinator to work within our Category One Academy. As an Academy Kit and Equipment Coordinator, the successful candidate will play a crucial role in supporting the Academy Kit and Equipment Manager in overseeing the kit requirements of our Academy Teams, management, and staff....


  • Derby, United Kingdom STUART SMITH [DERBY] LTD Full time

    **Are you looking for an exciting career working in a successful, long established professional property management company based in the city centre?** **We are looking for a full time administration assistant to work with a developed team to provide administration support and back up** Stuart Smith [Derby] Limited was established in the 1950’s and let /...

  • Cleaning Operative

    4 weeks ago


    Derby, United Kingdom Derby City Council Full time

    Application closing date 31/08/2023 Working Pattern Part time Salary £10.50 an hour Contractual hours 15 Basis Part time Job category/type Cleaning Attachments Blank Job description **Location: UTC Derby - Pride Park** **Hours: 15 hours a week** **Contract type: Permanent** The Sheffield UTC Academy Trust is currently looking to recruit a...


  • Derby, United Kingdom Blue Arrow Ltd Full time

    Contract type: temporary ongoing Working hours: Monday to Friday, 09:00-17:00 with early finish on Friday's 16:30 Hourly rate: £10.42 Location: Derby, City Centre We are currently recruiting for experienced Administrators to work for one of our clients within an Education sector in Derby. As an Administrator you will have: - A good working knowledge...


  • Derby, United Kingdom Derby College Full time

    Fixed-term contract to March 2025Optimistic - Inclusive - Healthy - Innovative CollaborativeDerby College Group (DCG) have a new opportunity for a Student Experience & Pastoral Coach to join our team and work alongside specific academies to identify students in need of pastoral support. This is a greatchance to join a supportive and vibrant team within the...


  • Derby, Derbyshire, United Kingdom Derby County Football Club Full time

    Head of Academy Technical Development (17-21) Full Time Derby County Football Club are seeking to recruit an experienced Management Accountant to join its Finance team at Pride Park Stadium. Derby County Football Club, established in 1884, is one of the founder members of the English Football League and has a rich and varied history, including two First...


  • Derby, United Kingdom Hays Full time

    Your new company Hays Education are working exclusively with several large secondary schools and academies in Derby and the wider Derbyshire area who are looking for subject specialist teachers to join their departments. They are looking for newly qualified teachers who graduated in Summer 2024 or 2023 who are looking to gain additional experience within...