Facilities Supervisor

4 weeks ago


Glasgow, United Kingdom Reed Business Support Full time

**Office/Facilities Supervisor, Glasgow (Initial 6 month FTC)**

**Salary £30000**
- To manage the day-to-day property matters within their designated office - including coordinating internal office moves and space requirements, provision and maintenance of hard and soft services, ensuring compliance with lease requirements regarding maintenanceand upkeep, liaison with the ROM.
- To assist in the day to day property maintenance planning - including the daily/weekly/monthly monitoring of health, safety and security processes, internal office space, provision of hard and soft services, and as appropriate, manage local contractors
- To ensure the delivery of the induction process at local office level
- To manage and promote health, safety and security standards within the designated office
- To act as key player within the Business Continuity Plan; liaising with the ROM, who holds secondary responsibility in Operations on the Emergency Management Team
- To manage local suppliers ensuring contracts are reviewed and maintained to meet the business needs and are working efficiently and in line with our supplier process regarding data security where appropriate.
- To supervise and monitor the operational spend within the office, working closely with ROM to ensure the purchase reconciliation process works efficiently and in a timely manner.
- To provide their ROM with monthly status report of office and facilities operations, in their designated office. In addition, to provide any proposals for improvements or remedial works required for ROM approval.
- To work with the ROM in the preparation of the quarterly update reports to Management Board and Partners on office and secretarial support activity/corporate social investment/Health, Safety & Security.
- To support the ROM in the implementation of strategies and policies to meet the aims of the business.
- To support the CSI management team to implement CSI policy and process across the region, including the management of the agreed local budget.
- Experience working in a similar office management or facilities role
- Previous facilities management or similar experience is essential
- Proactive and reactive in approach
- Strong knowledge of hard and soft facilities
- Confident in ability to make valued judgements and act accordingly
- Motivated and driven in excellent service delivery and good role modelling to inspire others
- Experience of supervising direct reports, with good understanding of people management
- Excellent communication skills using different methods (written and verbal)
- Previous experience in a professional services industry would be preferable but not essential
- Relevant IOSH or similar facilities management / health & safety certificate/qualification


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