Branston Operations Records Officer
3 weeks ago
**Branston Operations Records Officer - 73939**
**£21,775**
**Burton-upon-Trent**:
**Job description**:
**What we do**
We work to protect the public and reduce reoffending, and to provide a more effective, transparent, and responsive criminal justice system for victims and the public. We are also responsible for the following parts of the justice system:
- courts
- prisons
- probation services
- attendance centres
We also work in partnership with other government departments and agencies to reform the criminal justice system, to serve the public and support the victims of crime. We are also responsible for making new laws, strengthening democracy, and safeguarding human rights.
**Job Profile**
**Job Title / Group**
Records Officer (AO), Branston Records Management Service
**Reports To**
Records Manager** **(EO)
**Location & Terms of appointment**
This is a permanent post based at Branston Registry, Burton-Upon-Trent.
**Salary and Grade**
This post is Band E/AO.
**Role Purpose**
We are looking for a motivated individual who must be able to learn quickly and adapt to changing priorities in a demand led environment. A proactive approach and a willingness to support the wider team is of particular importance.
Once fully trained, you will work independently with mínimal supervision following guidance and internal policies and will be responsible for making your own decisions. Your work must be carried out securely, confidentially, and accurately at all times.
**Main Activities / Responsibilities**
The job holder will be required to undertake the following duties and responsibilities:
**Administrative Officer - Records Officer**
- To process and answer telephone/written requests and enquiries in accordance with agreed office standards and service level agreements.
- To request/ obtain records/files from third party storage and maintain an accurate computer record of movements.
- To update and maintain all necessary Excel spreadsheets in connection with the request and review work.
- Undertake various administrative tasks to support the effective organization of the work held in Registry.
- To review records in line with relevant Records Retention and Disposition Schedules.
- To review records for permanent preservation and transfer to The National Archive (TNA) in compliance with TNA guidelines and Operational Selection Policies and by using appropriate research tools and provide detailed reasoning to TNA for the decision reached on the required disposal action.
- To assist with any ad-hoc general office duties as required, with regular manual handling requirements.
**Person Specification**
**Essential skills**
- Ability to organize and prioritize workload to maximise your own productivity
- Demonstrate ability to work effectively within a team
- Ability to deal with large amounts of information
- Ability to work using I.T
- Manual handling
**Desirable Skills**
- Experience in Records Management, however training will be provided.
**How to**
We will be recruiting using **Success Profiles** Frameworks.
**Behaviours**
- Changing and Improving
- Making Effective Decisions
- Working Together
**Salary**:
£21,775
**Additional Information**:
**Working Arrangements & Further Information**
**Flexible working hours**
The Ministry of Justice offers a flexible working system in many offices.
**Benefits**
The MoJ offers a range of benefits:
**Annual Leave**
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
**Pension**
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
**Training**
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
**Networks**
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
**Support**
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
**Working for the Civil Service**
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of
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