Facilities Assistant

4 weeks ago

Bristol, United Kingdom Unite Students Full time

**The Role**

The Facilities Assistant supports the Office Manager in maintaining office standards and is the face of Unite Students for our visitors. This highly visible role is key to make the office environment feel welcoming and to facilitate efficient working for our internal teams.

The company's Risk and Assurance team seek to build trust and be a strong member of the corporate function; taking on a wide range of topics in many areas of the business. For this reason, it is important to have a track record of delivering a great customer experience as well as excellent communication and above all, the determination to really make a difference.

**What You'll Be Doing**

The role is responsible for supporting the Office Manager with services such as: reception, security, parking, cleaning, post, waste disposal, to make sure the surrounding environment is in a suitable condition to work. The role is also key to ensuring the general maintenance, health & safety and running of head office facilities to maintain the working environment.

Some specific responsibilities are set out below:

- Oversee day-to-day office activities as a point of contact in reception area, digital communications, and telephone calls
- Ensure office efficiency by maintaining common areas, organising procedures, handling correspondence, purchase orders, managing file systems, and overseeing supplies and equipment
- Provide direct administrative support as needed, including scheduling appointments, meetings, and events, booking travel, maintaining file systems, and mail room duties
- Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage supplier relationships, and coordinate stock and food deliveries as required
- Manage all aspects of meeting space/infrastructure planning and provide answers, resources, and solutions when requested
- Implementing health and safety procedures, act as a fire marshal and ensuring the wellbeing of visitors. Working with our landlord and contractors to ensure the building is safe, secure and compliant with relevant legislation

**What We're Looking for in You**
- Experience of facilities management
- Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
- Self-sufficient and able to prioritise and carry out tasks with minimum supervision
- Management of a diverse workload and the ability to deal with conflicting and changing demands
- Team orientated and able to work collaboratively with other colleagues to deliver results

**What You'll Get in Return**
- An annual bonus so you can share in the company's success
- 25 days' paid holiday
- Pension - based on how much you save, we'll contribute 1% more
- Flexible working opportunities
- Shared Parental Leave - 18 weeks full pay
- Other benefits include, ShareSave, Bike to Work, Charity Match, amazing discounts and more

**About Unite Students**

Founded in 1991, Unite Students is a FTSE 100 business and the UK's leading provider of purpose-built student accommodation. You can find us in 25 leading university towns and cities, with 74,000 students calling US home We are driven by our values, culture, and a commitment to develop diverse and inclusive teams, filled with positive energy and new ideas.

**Instinctive inclusion.** We know that to create and maintain a happy healthy organisation, we have to work hard to ensure inclusion isn't just what we do but who we are.

**People make Unite Students. **Employees, students and neighbours all contribute to building environments where we can all thrive.

**Room for Everyone**

We're proud to be an employer that **embraces individuality**, and we're passionate about building inclusive teams. We focus on creating a collaborative culture where you can be you, where your voice is heard, and where you can truly belong. We take great pride in being rated Gold Investors in People and are constantly striving to provide the highest standard of learning and development opportunities and professional pathways for our people. Building a **home for success**, for both our employees and students, requires exceptional people with a passion for creating room for everyone, doing what's right, keeping US safe, and raising the bar. Join us as we build better experiences for students that live with us.

**We are US.

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