Office Manager

2 weeks ago

Oxford, United Kingdom SF Recruitment Full time

SF Recruitment have partnered with a client in Oxford, looking to bring in an Office Manager/Senior Administrator on a permanent basis to support their manufacturing site.
Responsibilities will include:

- Identify areas that need attention and improvement (documentation, procedures, policies)
- Coordinate administration functions; record keeping, Policies & Procedures, purchase logs, financial trackers, KPI reporting, management audits and general contract administration
- Assist in scheduling and planning work
- Administer contract RAMs
- Ensure timely reporting and communication with Leadec and customer processes and procedures
- Documentation control
- Training record control
- Manage and administer OS system data input and data dispatching
- Ensure weekly service operation schedules are in line with contract
- Update client KPI dash boards
- Work with Leadec group in developing the system to meet BMW contract requirements
- Training and roll out of system to new members of the Leadec site team and stakeholders
- Reporting of cost control information on Leadec finance and other associated systems, issue of reports on financial performance as required.
- Ensure function managers are aware of costs and maintaining their budgets
- Timely and accurate invoicing of contracts
- Chasing of sales orders for main and extras contracts, receipt from head office and co-ordination of review with management
- Maintenance of cost control information on the Navision and other associated systems.
- Tracking purchasing & receipting of purchase orders
- Raising and approval of Purchase requisitions
- Ensure absence, disciplinary, grievance and sickness procedures are completed and filed correctly
- Providing guidance on development and team training
- Support recruitment activity and campaigns
- Support interviewing and selection process
- Liaise with central HR and recruitment agencies
- Working with Site management on the training and development agenda
- Produce contracts of employment for non-salaried staff
- Working with managers advising on all people issues.
- Ensure staff are up to date with changes to any policies.
- Liaison with head office payroll
- Manage the adding of new starters to the Payroll and removal of leavers.
- Ensure all new contracts are set up correctly
- Reporting of payroll issues to contract manager and HQ department
- Reporting headcount figures to within agreed budgets

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