Part Time Senior Administrator

1 week ago


Hove, United Kingdom Kifco Property Services Full time

_Part Time Senior Administrator_

Kifco Property Services is seeking a competent/experienced person to help run the operation of a small maintenance/refurbishment company based in Hove. To do this effectively, you should have an administrative background based around schedules and ideally maintenance, as you will be running the operational office and organising the daily jobs for operatives. You will be operating in effect as the MD’s and filed supervisors right-hand person and therefore to do the job effectively, you should have a maintenance/building background, so you understand the jargon. As you will be running the office, you must also have good computer skills, Microsoft Office, Workever, Xero etc, and a calm personality when you are dealing in customer services. You will for example be arranging for daily delivery to site and booking in customer jobs.

The position would suit an individual who is looking for part time work within the day, someone that has worked in a similar role, perhaps worked in a property management role, that wants a permanent part-time position where you like the idea of being an important person in the company, essentially help in the running the operation for this small company. The role is solely office based.

**Duties will cover**:
Running the diary:
Organising all jobs and booking them into the relevant columns. Arranging materials.

Ensuring the diary is full and the workforce has jobs booked in. re-organising jobs if cancelled or no access. Including rearranging materials.

Creating a list of jobs which can be booked in to have the jobs ready when needed.

Organising jobs:
Organising materials, making sure the materials are ordered and ready to be picked up or are being delivered on time to the right place. Staying in touch with wholesaler to ensure materials are ready. Staying in touch with the guys in site and rebook appointment or organise more materials if needed.

Arranging access to properties with owner or tenants or arranging key pick up from estate/letting agents.

Quoting for jobs:
Book an appointment for site visit. Once visit is done look, then liaise with owner of company to create material list. Send list to supplier to get a quote. Take suppliers quote and add labour and create an estimate for job. Attach quotes to job.

Creating new customer and companies on the system.

Invoicing:
Look at feedback on the system or talk to who carried out the job to ensure no extra materials or time were needed.

If no quote was submitted check time needed and materials used. (maybe material from the van which needs to be included in invoice)

Check who has paid and who is outstanding. Chase up debts accordingly.

Picking up the phone:
You will need to liaise on the phone on a daily basis with customer’s, colleagues, and suppliers. Therefore, you should have a good, calm and confident telephone manner.

Deal with emergency call outs.

Dealing with wrong material delivered, missing or broken materials and liaising with supplier.

Stay in touch with the operatives on site:
The operatives will keep you updated with progress on site and if any additional materials are needed. They will also call if there is missing material or wrong material on a delivery. This will need to be sorted out.

Keeping the owner updated on the progress of jobs.

Keep social media updated with pictures and job descriptions.

You need to have:

- Good people skills
- Be able to speak calmly on the phone and in a manner, which is customer friendly
- Have good computer skills and know how to work with word and excel.
- Be able to issue electrical certificates

**Job Types**: Part-time, Permanent

**Job Types**: Part-time, Permanent
Part-time hours: 20 per week

**Salary**: £10.00-£13.00 per hour

**Benefits**:

- Flexitime

Schedule:

- Flexitime
- Monday to Friday

Work Location: In person



  • Hove, United Kingdom Lancing College - Senior & Sixth Form Full time

    **Job Title**: Receptionist **Reporting to**: PA to the Head Mistress **Role Purpose**: Lancing Prep Hove is looking to recruit a part time Receptionist. As well as the duties of a Receptionist/Telephonist, work will also include providing general administrative assistance. **Key Tasks & Responsibilities** - To efficiently answer incoming telephone calls...


  • Hove, United Kingdom Lancing College - Senior & Sixth Form Full time

    **Job Title**: Receptionist **Reporting to**: PA to the Head Mistress **Role Purpose**: Lancing Prep Hove is looking to recruit a part time Receptionist. As well as the duties of a Receptionist/Telephonist, work will also include providing general administrative assistance. **Key Tasks & Responsibilities** - To efficiently answer incoming telephone calls...


  • Hove, United Kingdom Resource Solutions Full time

    Our client, Legal & General, is currently looking for a **part-time** **Administrator** to join the Commercial Contract Operations Team and provide support across Group Technology for the processing and oversight of Purchase Orders, Requisitions and Invoices relating to our strategic and critical suppliers. This is a **part-time role** where you will work...

  • School Secretary

    3 days ago


    Hove, United Kingdom Lancing College - Senior & Sixth Form Full time

    Lancing Prep Hove is looking to recruit a part-time School Secretary. **Tasks and Responsibilities** To ensure that administrative and clerical tasks are undertaken in accordance with agreed policies, procedures, and appropriate legislation, managing all aspects of the school reception service including greeting visitors and answering phones. This role...


  • Hove, United Kingdom Resource Solutions Full time

    Our client, Legal & General, is currently looking for a **part-time** **Administrator** to join the Commercial Contract Operations Team and provide support across Group Technology for the processing and oversight of Purchase Orders, Requisitions and Invoices relating to our strategic and critical suppliers. This is a **part-time role** where you will work...


  • Hove, United Kingdom Brighton & Hove Reform Synagogue Full time

    We are seeking an enthusiastic, flexible well organised Administrator who has a proven history of administrative skills and experience, and above all can multi-task. You will be responsibe for the efficient and effective running of the Synagogue office, so an understanding or familiarity with Judaism would be helpful. You will need to demonstrate excellent...

  • Senior Administrator

    3 weeks ago


    Hove, United Kingdom Page Personnel Finance Full time

    Within this role you will be given all the training required to become a successful professional in the industry. Our client is looking for someone that is ambitious, has accuracy and has strong communication skills. **Client Details** Our client based in Hove are looking for a Senior Administrator to join their growing team. **Description** The key...


  • Hove, United Kingdom Roxboro Full time

    We are a Hove based wealth manager with big ideas and a desire to grow. We are looking for a bright and motivated IFA Support Administrator to help us achieve our plans. Our clients look to us for help in managing their pensions and other investments; you will help the advisers and other team members to deliver a first-class service. You will help to...


  • Hove, United Kingdom G2 Legal Limited Full time

    A part-time Post Completions Assistant position has arisen at a reputable law firm in Hove. Our client can offer an experienced Assistant/Administrator a part-time role, which will entail a high level of detail and processing a large number of files on a daily basis. Key skills will include: - Fast and accurate literacy - Strong IT skills - Office 365 -...


  • Brighton and Hove, United Kingdom Spencer & Leigh Full time

    An exciting opportunity exists to join the Spencer & Leigh family as a part time Lettings Administrator. Are you an experienced, energetic and a pro-active person with a strong personality to work alongside the Director and a dynamic team? If so, we want to hear from you! The role is part time (Wednesday to Friday - hours flexible totalling approx 20 per...


  • Hove, Brighton and Hove, United Kingdom G2 Legal Limited Full time

    A part-time Post Completions Assistant position has arisen at a reputable law firm in Hove.Our client can offer an experienced Assistant/Administrator a part-time role, which will entail a high level of detail and processing a large number of files on a daily basis.Key skills will include: Fast and accurate literacy Strong IT skills Office 36 Knowledge of...


  • Hove, United Kingdom Wellcombe Group Full time

    **Company overview**: Wellcombe Group is home to award winning recruitment agency William Alexander, and sister company Stellarmann, which builds all-star project teams for insurance, financial services and public sector clients. Our vision is to become the first choice partner for ambitious organisations who want the very best people to deliver their...


  • Hove, Brighton and Hove, United Kingdom Office Angels Full time

    JOB TITLE: AdministratorLOCATION: Hove - Mondays must be worked from the office, the rest of the hours can be completed remotelyHOURS: hours per week, flexCONTRACT:Fixed term until 31st January 2024SALARY:Up to £22,000 FTE DOEINDUSTRY:CharityThis is a fantastic opportunity to work for one of the UK's largest charities as an administrator supporting the team...


  • Hove, United Kingdom Flexotronix Full time

    Reporting to the Managing Director & VP of Global Operations, ensuring the smooth running of day-to-day activities for the wider Sapphiros UK Leadership Team. This role will provide high level executive and administrative support, in addition to liaising with support functions within the wider Sapphiros portfolio of companies. We can offer this role on a...


  • Brighton and Hove, United Kingdom Spencer & Leigh Full time

    An exciting opportunity exists to join the Spencer & Leigh family as a part time Lettings Administrator. Are you an experienced, energetic and a pro-active person with a strong personality to work alongside the Director and a dynamic team? If so, we want to hear from you! The role is part time (Monday to Friday - 9am to 1pm, totalling 20 hours per week) and...

  • Parts Administrator

    2 weeks ago


    Brighton and Hove, United Kingdom Catercraft Full time

    This is an excellent opportunity to join an established commercial catering organisation based near Brighton on a permanent basis in an administrative role within their spare parts department. **The purpose of the role is to prepare quotes for clients, process all subsequent orders and control stock. You will work as part of a small, friendly team and will...

  • Office Administrator

    2 weeks ago


    Hove, United Kingdom Whytecliffe Limited Full time

    **JOB DESCRIPTION** **Administrator** **_Reporting to:_** Registered Manager/s / Finance Director **_Job Purpose:_** Provide administrative support to the Nursing Home on behalf of the Company which includes reception duties, general administration, invoicing and personnel duties **Main Responsibilities**: **Resident Administration** - Assist the...

  • Part-time Bartender

    4 weeks ago


    Hove, United Kingdom The Gin Tub Full time

    The Gin Tub in Hove is hiring! What we are looking for: - an experienced bartender - we will train you up - someone who takes initiative and is always looking for something to do - weekend work only - is potential for some weekdays in the coming months for the right hire What we can offer you: - £9.50 an hour paid bi-weekly - Service charge and tips...

  • Baker Part Time

    3 weeks ago


    Hove, United Kingdom hove patisserie Full time

    Baker needed to make rolls, pastries and to bake off in small family business. 4 to 10 monday and friday and holiday cover if possible **Job Type**: Part-time Part-time hours: 12 per week **Salary**: £15.00 per hour Schedule: - No weekends Ability to commute/relocate: - Hove: reliably commute or plan to relocate before starting work...


  • Hove, United Kingdom Thomas Door and Window Controls Full time

    **Job description** Thomas Door & Window Controls Ltd are looking for an experienced and forward-thinking Work Administrative Assistant, working as part of a team at our head office in Hove **Skills and Qualifications** - Attention to detail - Excellent verbal and written communication - Scheduling - Ability to work in a group and on their own - Strong...