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Personal Assistant

4 weeks ago

Glenfield, United Kingdom Your World Healthcare Full time

Our client is looking for a Personal Assistant to provide confidential personal and administrative support to the **Head of Equality, Diversity and Inclusion who is Registered blind**.

**Personal Assistant**

**Location**: Glenfield

**Job Type**: Temporary

**Duration of booking**: Expected to last up to February 2023 with possible extension

**Proposed start date**: ASAP

**Sector**: Healthcare

**Base**:Hospital, Healthcare centres and other locations for meetings

**Band**: 4

**Pay Rates**:
**Band 4**

£11.00 - £12.00 paye per hour

£12.00 - £13.00 paye inclusive of holiday pay per hour

£13.00 - £14.00 umbrella per hour

All of the rates are depending on skill and experience

**Working Days and Hours**:Monday to Friday, 9am to 5pm, 37.5 hours

**Travelling for work purposes**:You must hold a UK driving licence.

**Job Purpose**

To provide confidential personal and administrative support to the Head of Equality, Diversity and Inclusion who is Registered blind.

**Duties**
- To demonstrate the Trust’s values in everything you do in the work environment and live up to LPT’s Leadership Behaviours
- To be responsible in the use and expenditure of the Trust’s resources that you utilise
- Continuing Education, Professional and Personal Development
- Management and use of Resources and Information
- All records that the role is responsible for or modifies must be kept up to date and maintained in an accurate and diligent manner
- To assist the Head of Equality, Diversity and Inclusion by reading aloud, paraphrasing, or summarising documents, statistical information and tables, either in person or by recording on tape and by describing pictures and graphs and other visual representationsof information
- To assist the Head of Equality, Diversity and Inclusion in getting to meetings, seminars and conferences, sometimes away from the work base, by car or public transport
- To assist the Head of Equality, Diversity and Inclusion during meetings, seminars and conferences e.g. by acting as a guide and being proactive in helping the Head Equality, Diversity and Inclusion to network
- To assist in the proof reading and production of written reports for the NHS and other agencies as required
- To assist in note taking at meetings for the Head of Equality, Diversity and Inclusion
- To assist the Head of Equality, in the establishment and maintenance of recording and filing systems related to the role
- To adapt/ convert materials to an appropriate format for the Head of Equality, Diversity and Inclusion as required
- To assist, in consultation with the Head of Equality, Diversity and Inclusion, to identify aspects of the work environment for which reasonable adjustments may be needed to enable the postholder to perform the duties of the post
- To provide proactive diary management and organise meetings, draft agenda items, arrange venues and refreshments and produce accurate minutes
- To ensure the Head of Equality, Diversity and Inclusion is provided with briefing papers and other documents as necessary for meetings.
- To make sense
- To carry out research on behalf of the Head of Equality, Diversity and Inclusion using tools such as the internet and intranet
- To make travel arrangements for the Head of Equality, Diversity and Inclusion
- To provide general clerical support to the Head of Equality, Diversity and Inclusion using a variety of office equipment. This will include typing, filing, photocopying, arranging meetings, taking messages and ensuring office cover alongside other administrativecolleagues
- A requirement to be flexible around start and finish times will be a necessity and it is expected the working hours of the role will be on average 37.5 hours per week
- To ensure, alongside other administrative colleagues, adequate stocks and supplies of stationery and consumables for office equipment
- To complete Access to Work forms accurately, including any invoices and payslips and ensuring they are signed by appropriate parties and posted in a timely fashion

**Knowledge, Skills and Experience**
- Ability to make sense of complex information and describe this to someone who is totally blind
- Ability to provide a sensitive and caring approach to working with someone with a disability and their working dog
- Organisational skills in order to prioritise work and meet deadlines
- Awareness of the needs of someone who is totally blind
- Excellent interpersonal and networking skills to assist the Head of EDI to make positive connections with colleagues from all backgrounds
- Knowledge of working with someone with a visual impairment
- Awareness of equality and valuing diversity principles
- Understanding of Confidentiality and Data Protection Act
- Ability to challenge discriminatory behaviour

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