Personal Assistant

2 weeks ago


Glenfield, Leicestershire, United Kingdom Your World Healthcare Full time

Personal Assistant

Location:
Glenfield

Parking:
Not Specified

Job Type:
Temporary

Duration of booking:
Expected to last up to December 2023

Proposed start date:

ASAP

Sector:
Healthcare

Base:
Healthcare based

Band: 4

Pay Rates:

Band 4
£ £12.35 paye per hour

£ £13.35 paye inclusive of holiday pay per hour

£ £14.35 umbrella per hour

All of the rates are depending on skill and experience

Working Days and Hours:
Monday to Friday, 37.5 hours

Remote working option:
Not an option

Travelling for work purposes:
You must hold a UK driving licence.

_Must be comfortable working around a service dog. _

Job Purpose


This role requires a highly experienced Personal Assistant with the skills and qualifications to meet the needs of the role.


Duties

  • To coordinate arrangements for meetings ensuring all reports are received, both before and after the meeting in a timely manner and all necessary administrative processes undertaken.
  • To undertake administrative and secretarial work as required by the Consultant Forensic Psychiatrist and Senior Manager.
  • Providing cover and support, working as a team, within the admin secretariat and to provide specific cover for the admin department as appropriate.
  • To deal efficiently with all correspondence, monitoring telephone enquiries and providing information as appropriate.
  • To maintain an accurate appointments schedule and manage the time of the Consultant Forensic Psychiatrist and Senior Manager
  • To type and compose letters, memoranda and other documentation as required.
  • To source and provide information as required to ensure all reports are accurate and completed to deadline to ensure the achieving of targets is evidenced.
  • Using Microsoft Excel to produce reports, graphs and charts as requested.
  • To convene and attend regular meetings as required, producing agendas and accurate minutes, making all necessary arrangements, including the collation of papers and agenda items.
  • To maintain an efficient filing system including brought forward items to ensure that deadlines for responses are met.
  • To ensure medical records both paper and electronic are filed in line with IG procedures, and that the Medical Records Department is supported with regard to the management of referrals, admissions and discharges.
  • To welcome visitors to the Unit in a hospitable manner.
  • To deal with service user enquiries.
  • To organise events i.e. away days
  • To liaise and deal with all external agencies, service users and carers.
  • To ensure patient referrals are processed, to timely input, update and maintain information and resolve queries on the patient database.
  • To prepare and provide support for allocation meetings or pathway panels.
  • Responsible for ensuring that the necessary preparation for ward rounds is actioned and any follow ups are actioned afterwards.
  • Attend ward rounds and CPA's along with any other meeting requested by the consultant, team or manager.
  • Responsible for keeping the Electronic Single Healthcare Record for their team's patients in order.
  • Undertake office duties, including filing, faxing, photocopying, dealing with incoming/outgoing mail. Dealing with all telephone calls and associated duties in an efficient and timely manner
  • To undertake any other duties that would be a reasonable expectation of the role

Knowledge, Skills and Experience

  • OCR/text processing Level III or equivalent
  • Educated to NVQ Level 4 or BTEC standard or equivalent level of knowledge and experience
  • Previous experience of working in a recent similar role, to consultant/senior management level, familiar with administering the CPA process, CQUIN Targets, inputting information into spreadsheets or reports to ensure the monitoring of care standards.
  • Extensive working experience of Microsoft Office packages.
  • Working experience of producing graphs/charts/reports in Microsoft Excel.
  • Experience of working with computer databases.
  • Understanding of data protection and maintaining strict confidentiality.
  • Previous audio typewriting experience
  • Knowledge of medical terminology
  • Ability to work on own initiative
  • Excellent communication skills, with staff at all levels, patients and outside agencies
  • Excellent organisational skills and the ability to prioritise and work to set timescales
  • Excellent time management skills
  • Team player
  • Be flexible in the role to work / cover within other teams to support the demands of the service
  • Experience of dealing with people, to maintain a high level of customer care

Questions
Do you have experience working as a Personal Assistant in the NHS?

Do you have experience working as a Personal Assistant in the healthcare sector?

Do you have experience with audio typing and secretarial skills?

Are you looking for temporary work?

Do you meet the criteria above and available to start immediately?
  • Personal Assistant

    2 weeks ago


    Glenfield, Leicestershire, United Kingdom Your World Healthcare Full time

    Our client is looking for a Personal Assistant to provide confidential personal and administrative support to the Head of Equality, Diversity and Inclusion who is Registered blind.Personal AssistantLocation: GlenfieldJob Type: TemporaryDuration of booking: Expected to last up to February 2023 with possible extensionProposed start date:ASAPSector:...


  • Glenfield, Leicestershire, United Kingdom 365 People Full time

    Position: Administrative AssistantLocation: GlenfieldPay Rate: £11.98 per hourSchedule: Monday - FridayCompany Overview:Join our Clients team in Glenfield as an Administrator We are seeking a detail-oriented individual to support our operations with accurate data input and efficient administrative tasks.Responsibilities: Input data accurately into...


  • Glenfield, Leicestershire, United Kingdom NHS Midlands and Lancashire Commissioning Support Unit Full time

    We currently have both full and part time vacancies for an experienced administrator to join our existing team to provide a high quality administration service.This role will be mainly office based workingExperience in a similar role is essential as you will be required to work autonomously at times. Experience of working with MS Office packages is...


  • Glenfield, Leicestershire, United Kingdom Leicestershire County Council Full time

    Fixed Term for up to 12 monthsThis post provides the opportunity to gain experience working in a busy and diverse team supporting residents of Leicestershire to access help & support available.The ability to be able to multi-task, answering phone call queries from partners and members of the public, alongside providing support to colleagues in the team...

  • Transport Assessor

    2 weeks ago


    Glenfield, Leicestershire, United Kingdom JT Recruit Full time

    Our Local Authority are currently looking for a Transport Assessor to join them on a temporary basis for 6 months.Location – Leicester, LE3 (Hybrid Working Role)Pay Rate - £12.69phJob purpose:To assist in the assessment and delivery of safe, effective, efficient and legally compliant passenger transport services; including for service users with...


  • Glenfield, Leicestershire, United Kingdom 365 People Full time

    365 People are looking for an Operations & Transport Co-ordinator to join our client based in LE3.This is a permanent role paying £27,500 per annum.Shift pattern is 10:00-18:00 Monday-Friday which is a 35 hour working week with a 60 minute unpaid break per day.PRIMARY RESPONSIBILITIES:To maintain the administrative processes within the Transport Department...

  • Warehouse Operative

    2 weeks ago


    Glenfield, Leicestershire, United Kingdom Gemini People Full time

    Schedule:Monday - Friday 8:00 - 16:30Safety Boots & Hi-Vest required.Salary: £10.42 per hourResponsibilities: Good attention to details Positive attitude to work Perform order picking and packing duties in a warehouse environment Lift and move heavy objects, using proper lifting techniques Use mechanical knowledge to fabricate and assemble products as...

  • Executive Assistant

    3 weeks ago


    Glenfield, United Kingdom Flat Fee Recruiter Full time

    Our client is looking for a **PA or Executive Assistant** who can provide first class administration support with excellent organisation skills. In return, they offer excellent rates of pay and a stand-out benefits package. **PA / Executive Assistant to Chief Executive Glenfield, Leicester, LE3 - Some Travel Required Full Time, Permanent...

  • Care Assistant

    3 weeks ago


    Glenfield, United Kingdom Appcastenterprise Full time

    Location: Wigston **Care Assistant** At Helping Hands, we’ve been providing home care for over 30 years, so we know what it takes to deliver exceptional care. But we also take care of our own - those who go above and beyond every single day for our customers. Our care assistants have a varied role that ranges from providing companionship and going on...

  • Care Assistant

    4 weeks ago


    Glenfield, United Kingdom Helping Hands Home Care Full time

    Location: Wigston **Care Assistant** At Helping Hands, we’ve been providing home care for over 30 years, so we know what it takes to deliver exceptional care. But we also take care of our own - those who go above and beyond every single day for our customers. Our care assistants have a varied role that ranges from providing companionship and going on...


  • Glenfield, United Kingdom 365 People Full time

    **Position: Administrative Assistant** **Location**: Glenfield **Pay Rate**: £11.98 per hour **Schedule**: Monday - Friday **Company Overview**: Join our Clients team in Glenfield as an Administrator! We are seeking a detail-oriented individual to support our operations with accurate data input and efficient administrative...


  • Glenfield, United Kingdom Home Instead Full time

    Company Description Home Instead West Leicestershire and Market Bosworth covers Wigston, Rothley, Ibstock, Littlethorpe and lots of areas in between. Our mission is to bring dignity back into ageing. We provide dignified and and personalised care which puts our clients first. We are rated Good by the CQC. If you’re looking for a profession where you can...


  • Glenfield, United Kingdom Clubszone CZ Limited Full time

    Clubszone are looking for an individual to join their team working at a primary school in Leicester. Activities will consist of fun sports, indoor games and providing a safe environment. If you are enthusiastic, talented and have a passion for working with children then we would like to hear from you. We will require applicants to have the following...


  • Glenfield, United Kingdom Leicestershire County Council Full time

    Are you looking for a new role, one that values you as an individual and sees you as an integral part of a wider team? Are you hoping to move into an area that supports the children of Leicestershire, helping them to be the best that they can be? If so, we could be looking for you. We are offering full-time positions within our Business Support Services,...


  • Glenfield, United Kingdom NHS Midlands and Lancashire Commissioning Support Unit Full time

    We currently have a part time vacancy for an experienced administrator to join our existing team to provide a high quality administration service. This role will be mainly office based working Experience in a similar role is essential as you will be required to work autonomously at times. Experience of working with MS Office packages is essential, i,e,...


  • Glenfield, United Kingdom NHS Midlands and Lancashire Commissioning Support Unit Full time

    We currently have a part time vacancy for an experienced administrator to join our existing team to provide a high quality administration service. This role will be mainly office based working based in Leicester. Experience in a similar role is essential as you will be required to work autonomously at times. Experience of working with MS Office packages is...


  • Glenfield, United Kingdom NHS Midlands and Lancashire Commissioning Support Unit Full time

    We currently have both full and part time vacancies for a experienced administrators to join our existing team to provide a high quality administration service. This role will be mainly office based working Experience in a similar role is essential as you will be required to work autonomously at times. Experience of working with MS Office packages is...


  • Glenfield, United Kingdom NHS Midlands and Lancashire Commissioning Support Unit Full time

    We currently have both full and part time vacancies for an experienced administrator to join our existing team to provide a high quality administration service. This role will be mainly office based working Experience in a similar role is essential as you will be required to work autonomously at times. Experience of working with MS Office packages is...


  • Glenfield, United Kingdom Team Locum Ltd Full time

    ,Are you experience in a Pharmacy or have a keen interest in working in a Pharmacy? Working somewhere that you can really look to progress your job into a career. An Outpatients Department in Leicester are looking for a Dispenser to join their growing team and you’ll be based in one of their three sites in Leicester. As a company they're really proactive...


  • Glenfield, United Kingdom Leicestershire County Council Full time

    **This is an exciting opportunity for an enthusiatic individual to join the busy and diverse First Contact Plus Team, within the Public Health Department.** Essential Requirements: Relevant qualification to support Business Administration skills/knowledge Relevant qualification to demonstrate skills in IT Ability to use various IT packages, excel, word,...


  • Glenfield, United Kingdom M&H Logistics Full time

    We are expanding our vibrant team in Leicester depot and are looking for an warehouse operative with Counterbalance Forklift Licence. What would your work entail? You will be loading and unloading vehicles of different sizes including vans, 7.5 and 18t rigids, single and double deck trailers. You will be responsible for ensuring all inbound and outbound...


  • Glenfield, United Kingdom Linnaeus Full time

    We are looking for someone with office experience to work within our Insurance Administrator Team. You will need to have excellent interpersonal and communication skills dealing with clients and associates both face to face and over the telephone, ability to adapt to the changing pace of the business and be flexible with the administrative department. An...

  • Agency Decision Maker

    3 weeks ago


    Glenfield, United Kingdom Leicestershire County Council Full time

    We have an exciting opportunity for a dedicated Agency Decision maker to join us in the Leicestershire Children Social Care Team You will be expected to undertake all the duties and responsibilities of the Agency Decision maker. Knowledge of the legislative and regulatory guidance in respect of the duties and responsibilities of Children’s Social care, in...


  • Glenfield, United Kingdom Service Care Solutions - Legal Full time

    Service Care Legal Recruitment are currently working alongside Local Authority, based in **Leicestershire**, which is in need of an experienced **Adult Social Care Lawyer** to join their team. **ROLE**: Adult Social Care Lawyer **RATE**: £40-£55ph **LOCATION**: West Midlands **CONTRACT LENGTH**: 3 months ongoing The Role: - Deal with an Adult Social...

  • Warehouse Operative

    4 weeks ago


    Glenfield, United Kingdom Gemini People Full time

    Schedule: Monday - Friday 8:00 - 16:30 Safety Boots & Hi-Vest required. **Salary**: £10.42 per hour **Responsibilities**: - Good attention to details - Positive attitude to work - Perform order picking and packing duties in a warehouse environment - Lift and move heavy objects, using proper lifting techniques - Use mechanical knowledge to fabricate and...


  • Glenfield, United Kingdom 365 People Full time

    **OPERATIONS & TRANSPORT ADMINISTRATOR** REPORTING TO: CSU CONTROLLER PRIMARY **RESPONSIBILITIES**: To maintain the administrative processes within the Operations Department thereby making a measured contribution to the Company’s performance and profitability. **SUMMARY OF DUTIES AND RESPONSIBILITIES**: 1.To administrate and produce all necessary...

  • Transport Assessor

    4 weeks ago


    Glenfield, United Kingdom JT Recruit Full time

    Our Local Authority are currently looking for a Transport Assessor to join them on a temporary basis for 6 months.Location – Leicester, LE3 (Hybrid Working Role)Pay Rate - £12.69phJob purpose:To assist in the assessment and delivery of safe, effective, efficient and legally compliant passenger transport services; including for service users with...