Admin Assistant

2 weeks ago

Sunderland, United Kingdom Sunderland Software City Full time

**Responsible to**:Funding and Budgets Manager

**Salary Range**:£19,000 - £22,000 per annum

**Term**:Permanent

**Deadline**:Tuesday 6th June 2023 at 5pm

At Sunderland Software City (SSC) our vision is to improve the economy by creating digital tech opportunities and our mission is to make a difference by pushing boundaries.

In a newly-created role and as part of the Operations Team, this role will support the Funding and Budgets Manager in managing the organisations financial processes, ensuring that paperwork is completed accurately and in a timely manner. This role is key to ensuring that financial processes are executed as efficiently as possible.

In addition, this role will as act as part of the organisation’s central operations function, but working across all departments.
- Primary:_
- Processing and arranging payment of invoices in a timely manner.
- Handling employee expenses: compliance checking expenses and receipts, allocating to correct cost centres, ensuring they are paid in a timely manner and ensuring all hard copy receipts go to the NEBIC office on a monthly basis.
- Recording and reconciling receipts and payments.
- Reconciling the weekly pay run and monthly accounts.
- Raising sales invoices and ensuring they are cost coded correctly.
- Recording and reconciling sales invoice report to identify unpaid invoices and contacting these organisations when payment is late.
- Arranging team travel bookings.
- Dealing with basic bookkeeping.
- Assisting in the preparation of quarterly claims.
- Assisting in the preparation of financial reports.
- Supporting with planning and budget control.
- Supporting the Funding and Budgets manager and Operations team to ensure the smooth running of the department.
- Liaising with the wider SSC and NEBIC finance team.

***:
**Key Skills / Qualifications**:
The following key skills and qualifications are a guide and should not be seen as a list of requirements. Even if you are not sure about your existing skills but are excited about the role, we encourage you to apply. Please contact us if you would like to discuss your suitability for the role further.

**_Essential:_**
- An interest in business and finance.
- Thorough with excellent attention to detail and a logical approach to your work.
- A good understanding of IT systems, particularly Microsoft Office (Excel).
- The ability to work well under pressure and meet deadlines.
- Excellent organisational skills and time management.
- The ability to work as part of a team.
- Discretion and honesty when handling confidential information.

**_ Desirable:_**
- A minimum of a Level 3 qualification or equivalent experience.
- The capacity to understand complex information and problem solve.
- Understanding of the technology sector.

**Working at Sunderland Software City**:
At Sunderland Software City we celebrate multiple approaches and opinions and believe diversity drives innovation. We are working hard to build a culture where difference is valued. We are a growing team and it’s important to us that we recruit the best people. We are committed to creating an inclusive workplace that reflects the communities we serve and where everyone feels empowered to bring their full, authentic selves to work.

We aim to maintain an **entrepreneurial culture** within our organisation. As a small team, staff have the opportunity to get involved with different projects in the organisation.

We are committed to your personal development (**CPD)**. If there is a course you’ve spotted, an event you’d like to attend, or if you’d like to shadow a colleague and learn a different skill, we will seek to facilitate this where possible.

We also work **flexibly**. Alongside having our own office in the heart of Sunderland, we encourage working from home and have various partnerships in place with local co-working spaces across the North East to facilitate flexible working. As part of this role, we anticipate that 2 days per week would be based in our Sunderland office.

All our perks:

- Flexible working
- Regular team socials
- Pension contributions
- Basic Bupa health insurance
- Subscription to the ‘Calm’ mental health app
- 25 days annual leave plus Bank Holidays
- A range of discounts and promotions via Charlie HR Perks at Work
- Commitment to CPD including events/paid training opportunities
- Cycle to work scheme

**How to Apply**:
Interviews will be held on w/c 12th June 2023

Completion of a Basic Disclosure and Barring Service (DBS) check is essential for this role.

Safeguarding Level 1 training will be provided as part of this role and must be completed.

Please note we are currently unable to sponsor work visas.

  • Admin Assistant

    3 days ago

    Sunderland, United Kingdom South Tyneside and Sunderland NHS Foundation Trust Full time

    Are you looking for a non-clinical career within the NHS? Do you have an admin background or admin skills? We have an exciting opportunity to join the administration team within our Community Midwifery Teams. The post holder(s) will support the Midwifery teams with all aspects of administration.

  • Admin Assistant

    5 days ago

    Sunderland, United Kingdom DCS Payroll Agency NE Ltd Full time

    37.5 hours per week Monday to Friday A large part of our Admin is Pension filing and a knowledge of this would be an advantage, however training will be provided. Other tasks include electronic filing and monitoring various lists using a CRM system. A good knowledge of Word and Excel is essential together with excellent telephone communication skills. 2...

  • HR & Admin Assistant

    Found in: Whatjobs ES C2 - 7 days ago

    Sunderland, United Kingdom AESC UK Full time

    Position: HR & Admin Assistant Reports to: HR Specialist Location: Sunderland, England, United Kingdom Expectations: We are looking for an HR & Admin Assistant with exceptional organizational skills and a methodical approach to tasks. The ideal candidate is self-motivated and detail-oriented and maintains structured workflows. This role involves significant...

  • HR & Admin Assistant

    Found in: Appcast UK C2 - 3 weeks ago

    Sunderland, United Kingdom AESC UK Full time

    Position: HR & Admin AssistantReports to: HR SpecialistLocation: Sunderland, England, United KingdomExpectations:We are looking for an HR & Admin Assistant with exceptional organizational skills and a methodical approach to tasks. The ideal candidate is self-motivated and detail-oriented and maintains structured workflows. This role involves significant...

  • HR & Admin Assistant

    Found in: Appcast UK C C2 - 3 weeks ago

    Sunderland, United Kingdom AESC UK Full time

    Position: HR & Admin AssistantReports to: HR SpecialistLocation: Sunderland, England, United KingdomExpectations:We are looking for an HR & Admin Assistant with exceptional organizational skills and a methodical approach to tasks. The ideal candidate is self-motivated and detail-oriented and maintains structured workflows. This role involves significant...

  • HR & Admin Assistant

    Found in: Appcast Linkedin GBL C2 - 3 weeks ago

    Sunderland, United Kingdom AESC UK Full time

    Position: HR & Admin AssistantReports to: HR SpecialistLocation: Sunderland, England, United KingdomExpectations:We are looking for an HR & Admin Assistant with exceptional organizational skills and a methodical approach to tasks. The ideal candidate is self-motivated and detail-oriented and maintains structured workflows. This role involves significant...

  • HR & Admin Assistant

    Found in: Talent UK 2A C2 - 3 weeks ago

    Sunderland, United Kingdom AESC UK Full time

    Position: HR & Admin AssistantReports to: HR SpecialistLocation: Sunderland, England, United KingdomExpectations:We are looking for an HR & Admin Assistant with exceptional organizational skills and a methodical approach to tasks. The ideal candidate is self-motivated and detail-oriented and maintains structured workflows. This role involves significant...

  • Admin Assistant

    15 hours ago

    Sunderland, United Kingdom Nissan Full time

    **Mission and Main Objectives**: Admin duties for the Directors, as well as the Management team and Maintenance, Engineering and Production staff. **Outline and Responsibilities**: Daily support for Directors and Management team Diary management Updating and Maintaining Department TQM Arranging travel and accommodation. Budget coordination and...

  • Admin Assistant/receptionist

    7 days ago

    Sunderland, United Kingdom South Tyneside and Sunderland NHS Foundation Trust Full time

    Please refer to the attached job description for full duties of the role. To provide efficient and effective administrative support within Maternity Services at both Sunderland Royal Hospital and South Tyneside District Hospital. This will involve carrying out admin and reception duties such as meeting/greeting patients and visitors to the unit, booking...

  • Admin Officer/court Clerk

    2 weeks ago

    Sunderland, United Kingdom Brook Street Full time

    Brook Street are currently recruiting for a number of Admin Officers/Court Clerks to work with a large public sector client within the Legal Sector. The client are responsible for the delivery of the legal and justice system and require confident Court Clerks to assist in controlling the Courts during the hearings. You will be based at Sunderland Law...

  • HR Admin Assistant/Pensions

    3 weeks ago

    Sunderland, Tyne and Wear, United Kingdom AESC UK Full time

    Internship - HR & Admin Assistant Reports to: HR Senior Manager We are looking for an Internship - HR & Admin Assistant with exceptional organizational skills and a methodical approach to tasks. This role involves significant responsibility in managing visa procedures for Vendors and our own employees on Short-Term Assignments (STAs) , ensuring a smooth...

  • HR Admin Assistant/Pensions

    Found in: Jooble UK C2 - 3 weeks ago

    Sunderland, Tyne and Wear, United Kingdom AESC UK Full time

    Internship - HR & Admin Assistant Reports to: HR Senior Manager We are looking for an Internship - HR & Admin Assistant with exceptional organizational skills and a methodical approach to tasks. This role involves significant responsibility in managing visa procedures for Vendors and our own employees on Short-Term Assignments (STAs) , ensuring a smooth...

  • HR & Admin Assistant

    2 weeks ago

    Sunderland, Tyne and Wear, United Kingdom AESC UK Full time

    Position: HR & Admin Assistant Reports to: HR Specialist Location: Sunderland, England, United Kingdom Expectations: We are looking for an HR & Admin Assistant with exceptional organizational skills and a methodical approach to tasks. The ideal candidate is self-motivated and detail-oriented and maintains structured workflows. This role involves...

  • HR & Admin Assistant

    Found in: Jooble UK C2 - 3 weeks ago

    Sunderland, Tyne and Wear, United Kingdom AESC UK Full time

    Position: HR & Admin Assistant Reports to: HR Specialist Location: Sunderland, England, United Kingdom Expectations: We are looking for an HR & Admin Assistant with exceptional organizational skills and a methodical approach to tasks. The ideal candidate is self-motivated and detail-oriented and maintains structured workflows. This role involves...

  • Business Services Assistant

    4 days ago

    Sunderland, United Kingdom Digby Morgan Full time

    summary - _ sunderland, north east_ - _ £12.03 per hour_ - _ temporary_- specialism - secretarial & admin- reference number - PR-1202727 - job details Business Services Assistant Sunderland Full Time - Temporary Hours 8 - 4 Monday to Thursday and 12.30 finish on a Friday 6 months minimum £12.03 per hour My client is looking for an Administrator...

  • Admin Assistant

    2 days ago

    Sunderland, United Kingdom South Tyneside and Sunderland NHS Foundation Trust Full time

    Please see attached Job Description for full details To provide clerical support to the Division of Medicine under the supervision of theRheumatology Nurses To be responsible for registering attendances and updating patient demographicdetails in the patient administration system. To comply with the Trusts vision, values and behavioural compact. To provide...

  • Assistant Retail Assistant

    3 weeks ago

    Sunderland, Tyne and Wear, United Kingdom Inc Recruitment Full time

    Fed up of Warehouse or Admin work? - Start as a Sales Assistant Are you fed up of being in the warehouse and speaking to the same people everyday? Get out of the warehouse and start as a sales assistant with this great opportunity. Feeling stuck in a dead-end warehouse or admin job with no progression in sight? Our Client are currently looking for...

  • Compliance Assistant

    2 weeks ago

    Sunderland, United Kingdom Signa Care Group Full time

    A fantastic opportunity has arisen for a passionate, skilled, career driven Compliance Assistant who can support their team ensuring that all work is compliant to internal and external legislation. This role will be based in our office at Sunderland Enterprise Park You will work closely with the Recruitment Consultant and Registered Manager to develop...

  • Compliance Assistant

    2 days ago

    Sunderland, United Kingdom Signa Care Group Full time

    A fantastic opportunity has arisen for a passionate, skilled, career driven Compliance Assistant who can support their team ensuring that all work is compliant to internal and external legislation. This role will be based in our office at Sunderland Enterprise Park You will work closely with the Recruitment Consultant and Registered Manager to develop...

  • Compliance Assistant

    15 hours ago

    Sunderland, United Kingdom Signa Care Group Full time

    A fantastic opportunity has arisen for a passionate, skilled, career driven Compliance Assistant who can support their team ensuring that all work is compliant to internal and external legislation. This role will be based in our office at Sunderland Enterprise Park You will work closely with the Recruitment Consultant and Registered Manager to develop...