Finance Assistant

3 weeks ago

Southampton, United Kingdom University Hospital Southampton NHS Foundation Trust Full time

An exciting opportunity has arisen for confident and professional individual to join the finance team on a permanent contract for 37.5 hours per week. which supports Research and Development at UHS.

The team provides management accountancy services for a budget in excess of £40m, involving a large number of Grants, commercial and non-commercially funded clinical studies. A key part of the role will be the accurate and timely processing of invoices, raising purchase orders and maintaining databases. This is a busy role, where you will be expected to have excellent communication skills, have hands on approach, the ability to work under pressure and to tight deadlines whilst maintaining attention to detail.
YOUR MAIN DUTIES

You can read an overview of the main duties of the role in the section below: Job Description and Main Responsibilities.

To understand the role in more detail please read the full job description and person specification documents attached.
WHAT WE CAN OFFER YOU

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live, and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
YOUR RESPONSIBILITIES
WHAT YOU’LL DO

You will be part of the research and development finance team.

The UHS Research and Development department are leading the way in innovative research, with around 1,000 research projects at any one time, with an annual income in excess of £40m. The role involves working relationships with other members of the R&D Finance team, The Trusts finance Directorate, study managers, administrators, researchers and other research staff.
- Assist the team in the production of regular monthly management reports to inform managers for Key Performance Indicators’ and other monitoring.
- Investigate financial queries as requested by budget managers or the R&D finance team. This includes issues about payment of invoices, payroll queries and coding issues.
- Liaise with budget and grant holders.
- To raise purchase orders to suppliers.
- Assist budget managers and Finance staff by raising invoices within the Oracle financial system
- Maintain the invoice register, commercial database and other information systems; updating records to identify income retrieval.
- Assist the finance team where necessary with ad hoc costing and analysis, which may include designing spreadsheets for own use and team members.
- Plan and organise own work to meet weekly, monthly, quarterly and annual financial timetables.
- Cover for team members when appropriate and when necessary.

WHAT WE’RE LOOKING FOR

Experience of working in a finance office environment. With general ledger, Excel and database experience.

The key aptitudes and skills are the ability to work tight deadlines. You must be numerate, analytical and have attention to detail; accurate and timely data input and have the ability to cope with variety of tasks.

The personal qualities are the ability to cope with pressure; you must be organised and methodical.

You must have integrity and be able to follow procedures and guidelines. You must be a strong team player and an excellent communicator.

Due to Covid you will be expected to start this position working from home with the expectation of returning onsite or occasional working onsite, which is at the University Hospital Southampton, some point in the future.

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