Project Co-ordinator
3 days ago
Mitie was founded in 1987, Mitie is the UK’s leading facilities management and professional services company, looking after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and government offices. Mitie has over 77,000 people, 100+ office locations, and thousands of customers across the country, there’s no limit to what you can achieve if you work for us.
**Job Objectives and Responsibilities**
We are looking for a responsible Project Coordinator to administer and organise a range of projects, from simple activities to more complex scheduling plans, reporting to the Project Manager
As a Project Coordinator your responsibilities would include working closely with our Project Managers to prepare comprehensive action plans to execute the work, including resources, timeframes to support project budgets and efficiencies.
You will perform various coordinating tasks, like scheduling and completing risk management systems, along with other administrative duties, like maintaining project documentation and issuing supplier purchase orders.
To succeed in this role, you should have excellent time management and communication skills, as you'll collaborate with clients and internal teams to deliver results on deadlines. Ultimately, the Project Coordinator's duties are to ensure that all projects support activities are completed on time, within budget and meet high quality standards. You should also be prepared to work some late days if required to do so.
**Main Duties**
- Coordinate project management activities, resources, equipment, and information
- Assign tasks to internal teams and assist with schedule management
- Act as the point of contact and communicate project status to all participants
- Work with the Project Manager to eliminate blockers
- Create and maintain comprehensive project documentation, plans and reports
- Ensure engineers work to forecast dates with PM
- Review Handover Packs following project completion and upload to Client Tools
- Claim works completed on client tool on same day as works completed
- Ensure Project Tracker is kept up to date with Key Milestones
- The effective planning and utilisation using standard times and scheduling tool to aid the completion of all tasks within the month
**Person Specification**
- Reliable and ability to get on with others, with excellent verbal reasoning skills
- Experience of daily interaction and workload management of field engineers
- Co-ordination and Planning skills - excellent organisational skills and ability to prioritise workload with accuracy.
- Ability to communicate professionally and effectively, both verbally and in writing, within all levels of the business and to external parties.
- Customer Care - Capable of delivering results and meeting customer expectations
- Commercially aware with a clear focus on high quality and control of cost
- Self-motivated, tenacious, and result-oriented with a positive outlook
- Organised
- Calm under pressure
**Note**
This job description Is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. Specific tasks and objectives will be agreed with the post holder throughout the period of employment. The job description may be varied from time to time by the Company to reflect changes in the post holder's role and/or the needs of the business - **this is a 20 month fixed term contract
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