Executive Support Assistant

2 months ago

Bristol, United Kingdom Third Solutions Full time

We are recruiting for a Executive Support Assistant for a nationally respected charity devoted to supporting and empowering women across the country. You will be providing comprehensive administrative, secretarial and diary management support to the executiveteam, as directed by senior executive assistant.
Fully Remote
The Role
Executive Support Administration
To provide direct support to the heads of roles, including some diary management, organising and supporting at meetings and liaison across departments.
To deal with general enquiries to the executive team, directing as necessary whilst maintaining an accurate record of incoming enquiries;
To provide first contact point in the absence of the senior executive assistant and to ensure their executive support needs are professionally responded to;
Governance support
To support the senior executive assistant with the preparation of agendas and papers for board, subcommittee and other meetings, and to provide assistance with meetings as required;
To support the senior executive assistant in all aspects of constitutional administration including the Board of Trustees recruitment, board meetings and events and other requirements as needed.
Strategic objectives administration
Provision of support to the executive team in achievement and management of the annual business planning cycle, along with supporting the creation, monitoring and achievement of the organisational strategies.
Experience of providing administrative support for management level roles;
Experience of developing and maintaining general office administrative and information systems;
Experience of liaising with a variety of individuals, organisations, suppliers, service providers etc;
Experience of developing and maintaining systems for information storage and retrieval, diary systems, systems for messaging etc.;
Desirable experience of collating information, producing statistics and reports and issuing board papers;
Good IT skills, including MS Word, Excel, Outlook, PowerPoint and Teams.
IMPORTANT NOTE
We apologise that we cannot contact everybody in person but thank you in advance for your interest.

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