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Executive Assistant

4 months ago

Bristol, United Kingdom Reed Business Support Full time

**REED** have partnered with an award winning, top 20 national firm with an office near **Clifton**. Recruiting for an **Executive Assistant** on a **full time permanent** basis.

Hybrid working is available in this role.

You’ll be a part of a recently renovated office.

Full time hours here are 35

**Duties**
Complex diary management for Partners, using own initiative to arrange meetings and conference calls and liaising with other secretaries and external clients during Partner absence.
Collating documentation for meetings - letters of engagement (LOEs), reports, proof reading and circulating agendas in advance; carrying out research as may be required.
Booking video and conference calls, meeting rooms and required refreshments, and lunch and dinner reservations.
Booking attendance at meetings, conferences and seminars (including national and international travel) and organising trip itineraries and logistics.
Taking a proactive approach to building relationships with clients and their secretaries in a professional manner.
Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions.
Acting as First Line IT support for any basic IT queries raised by fee-earners.
Submission of expense claims.
Passing to TSAs (Transaction Support Assistants) information for entry into the firm's Practice Management system.
Drafting and typing of confidential matters for partners.
Printing of agendas, presentations and meetings papers specific to allocated partners/fee-earners.
Production of PowerPoint presentations as may be required.
Proof-reading of all documents to ensure the delivery of work of the highest quality.
Carrying out PDF to Word conversions and vice versa.
Any general correspondence as may be required from time to time.
Attending team meetings and taking minutes as required.

**Requirements**:
Experience working as an EA or PA
Professional service experience desirable
Excellent client care skills - the ability to deal with queries from internal and external clients in a professional and polite manner, and be the first point of contact for external clients
Excellent organisational skills
Highly developed time management skills - the ability to work to very tight deadlines while maintaining a high standard of accuracy
Highly developed communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business
Demonstrate flexibility/adaptability in meeting internal and external clients’ demands - in both the nature of the work undertaken and working additional hours as required to complete the task(s)
Demonstrate proactivity and the ability to work on own initiative
Maintain high levels of confidentiality and discretion at all times
Reliable with a strong work ethic and a ‘can-do’ approach
Acts as a positive role model at all times
High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint
A fast and accurate typist with excellent attention to detail, use of language and grammar

**Benefits**
35 hour working week
Tax free work from home allowance - £25 per month
Paid overtime available
Bonus scheme
25 days holiday plus bank holiday
5% matched pension
Life assurance x4 salary
Private medical