Assistant to The Dean's Ea

4 weeks ago


Oxford, United Kingdom University of Oxford TSS Full time

Location:
- Oxford City Centre- Category:
- Administration- Vacancy Type:
- Full-time (temporary)- Pay rate:
- £13.56 p/hr + holiday pay- Web advert**Vacancy ID**:16475
- **Assignment length**:12 weeks
- A Central University of Oxford College is looking for an experienced administrator to support the Dean’s EA.
- **Duties**:

- Preparation of papers for committees, including printing and collating papers for the Dean
- Maintaining the filing systems and ensuring all filing is kept on to date
- Welcoming visitors to the Dean’s office, collecting from the Porters Lodge and preparing refreshments, as appropriate
- Running work-based errands and ensuring that all expenditure is correctly recorded
- Assisting the EA with events organisation liaising with conference office and other departments as appropriate
- Arrange internal meetings, including booking rooms and liaising with colleagues with regard the provision of internally supplied refreshments
- Room bookings for events and for the Dean’s guests.

**Selection Criteria**:

- Experience of administrative processes within a busy office, supporting a senior member of staff
- Awareness of data protection and information security guidelines
- Ability to manage and prioritise a varied and busy workload to agreed deadlines
- Experience and the ability to clearly and accurately communicate both orally and in writing
- Experience in using standard IT packages (Microsoft Office), and the capacity to learn other software packages quickly.


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