Business Assistant

2 weeks ago


Perth, United Kingdom Perth & Kinross Council Full time

LOCATION:
Community Learning Wing Perth Grammar School Gowans Terrace Perth, PH1 5AZ

SALARY:
£20,609 - £21,679 per year

CONTRACT TYPE:
Fixed Term

POSITION TYPE:
Full Time

HOURS:
36 hours per week

£20,609 - £21,961
Community Wing, Perth Grammar School

We are seeking a dynamic Business Assistant with a broad range of administrative skills to join our Business Support Team who supports professional social work staff based. This post is attached to our team based within the Perth Grammar Community Wing adjacent to the school.

This location provides a wide range of services to children, young people and families and is a very demanding environment. You will come into contact with a variety of people, including correspondence, information etc, which you must be able to deal with sensitively and confidentially.

This is an exciting opportunity to gain a wide range of administrative skills, for example, managing room bookings, inputting data onto different electronic systems and using Microsoft Office packages extensively. There is also an opportunity to learn about financial transactions (from placing orders on our ordering system to issuing funds to social workers etc).

Practical skills required for this post include:

- Customer Service, dealing with room bookings, housekeeping arrangements and enquiries from staff and customers alike
- Word processing
- Uploading case records on to electronic social care record (training provided)
- Excel spreadsheet work
- Inputting data onto social work practitioner system (training will be provided)
- Formatting reports
- Finance work e.g. petty cash handling, placing orders
- Any other general administrative duties as allocated by the line manager.

**The Individual**:
The nature of the service is very reactive and it is essential for the post-holder to have excellent organisational skills and the ability to re-prioritise tasks.

You must be able to communicate effectively verbally and in writing whilst being sensitive and respectful of circumstances.

Maintaining confidentiality is vitally important in light of the content of information you will be dealing with.

You should have an excellent knowledge of Microsoft Office, particularly Outlook and Word and have the ability to work under pressure and to tight timescales.

We are looking for someone who is flexible and adaptable as you will likely hop from one task to another depending on the levels of priority.

You may find yourself working on your own and therefore you should be able to cope with lone working circumstances, although there will be other colleagues in the building.

You must have a good standard of general education (including Standard Grade, or equivalent, in English, Arithmetic or Maths) and it would be beneficial if you have an administration qualification.

You should have a willingness to undertake further training/education.

Please APPLY ONLINE. Facilities are available at all public libraries in Perth and Kinross. If you have a disability and require reasonable adjustments, please call 01738 475555 to discuss.

As part of our safer recruitment measures, Perth & Kinross Council carries out rigorous checks on the right to work in the UK, qualifications, employment history, including references, and fitness to undertake the post.

A healthy work life balance is important to Perth & Kinross Council and we provide supportive management and flexible working arrangements to help you achieve a healthy work life balance. You will have access to training and support for continued professional development.


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