Office Supervisor

5 months ago


Manchester, United Kingdom RSBG UK Full time

**Main Purpose of the Job**

As the main point of contact for the office location, this is an integral role supporting the Office Directors. The Office Supervisor is responsible for the efficient and effective management of general office processes and procedures. It is essential that the Office Supervisor maintains a positive company image, acting as the first point of contact to employees, visitors, clients, and vendors. As well as local office duties, the Office Supervisor may have responsibility for centralised business support procedures.

**Main Duties and Responsibilities -**
- Maintain Cloudbooking system and actively encouraging good practices to preserve accurate statistical analysis
- Coordinate internal and external meetings and assist with planning and arranging events, including organising catering when requested
- Meet and assist all office visitors
- Maintain adequate levels of stock and order office supplies as needed
- Local Health & Safety Co-ordinator - all activities monitored by the Company H&S Coordinator
- Liaising and building strong relationships with the local Building Management Teams and Cleaning Contractors to ensure a high level and timely standard of building maintenance/repair.
- Ad-hoc tasks as required

**Administrative tasks -**
- Travel Coordinator - working with a selection of company admin team members to book hotel, rail, hire car and flights, using a dedicated Travel Platform
- Preparation of key documents and correspondence -Ensuring compliance with the Business Management System

Organisation and maintenance of case file documentation
- Raise purchase orders and invoices in line with Finance department guidelines
- Answer Teams system calls and transfer process as necessary
- Format, print and bind relevant documents

**Qualifications, Experience & Skills**
- Ideally have a HNC or BTech but not essential
- Previous experience of office coordination/supervision
- Strong attention to detail
- Ability to work without supervision and use initiative
- Excellent time management skills
- Exceptional communication and customer service skills
- Technical skills, including proficiency with Microsoft Office Programs
- Strong prioritisation and organisation skills, including the ability to multi-task
- Ability to handle confidentially information
- Presentation skills
- Ability to use and maintain system data bases
- Microsoft Office Suite - Intermediate/Advanced Skills Level Required
- **This is a part-time position working 3 days a week Tuesdays-Thursdays (22.5 hours)**_

**Job Type**: Part-time

**Salary**: £29,000.00-£31,500.00 per year

Expected hours: 22.5 per week

**Benefits**:

- Company pension
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Referral programme

Schedule:

- Monday to Friday

Work Location: In person


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