Financial Management Assistant, Wrh

3 weeks ago


Worcester, United Kingdom Worcestershire Acute Hospitals NHS Trust Full time

**Key Duties**: Completes month end procedures without direct supervision, this entails in-depth knowledge and responsibility for all their areas, with advice available when required. This is by collating financial documents and inputting data, recharges, budget virements and journals into computerised finance system, databases and spreadsheets with accuracy using standard keyboard skills. Undertakes detailed investigations of variances, ascertaining reasons for the variances and reporting accordingly, ensuring all necessary corrections are completed. Demonstrates a high level of understanding between the correlation of income activity drivers and how it impacts on expenditure.

Prepares variance analysis of the monthly financial position for review by the Deputy Business Advisor. Requires in depth knowledge of General Ledger and Payroll systems, follows and understands departmental procedures/policies e.g coding structures and petty cash. Provides recommendations for improvements and changes to financial processes and procedures on an ad-hoc basis. Required to concentrate for prolonged periods and manage frequent interruptions to day to day tasks to answer queries from staff and budget manager.

Communicates to Deputy Business Advisor any material issues as required. Analyses detailed data from payroll and finance systems to identify errors/discrepancies and present options for resolving problems. Creates complex spreadsheets using advanced spreadsheet skills to provide ad hoc costings/information to budget manager. Meets relevant budget managers to discuss financial position, budgetary performance, forecast position, establishment and where appropriate recovery plans and triangulate with capacity demand led discussions.

Raises invoices for services provided to other organisations in a timely manner to aid in maintaining the Trusts cash flow. Ensure debtors / creditors accounted for accurately and proactively assist in cash recovery where appropriate. Leads in the formal Budget manager Training Sessions and leads in training new starters in the Financial Management Team. Leads in the annual budget setting process according to the timetable and procedures as set out in the policy.

Reconciles recurrent and non-recurrent Directorate baselines budgets to budget papers and the finance system. Ensures the accuracy and quality of the systems with which they work and raises any issue with appropriate recommendations as applicable. Plans own work day, with no direct supervision, to meet financial timetables/priorities/deadlines set by Business Advisor. Advice is available if necessary.

Contribute to the improvement programme across the directorate. Maintaining effective working relationships with colleagues in the Trust and outside it, ensuring that work is carried out efficiently, to a high standard, to deliver a professional service focused on achieving a high level of customer satisfaction. Required to concentrate for prolonged periods and manage frequent interruptions to day to day tasks to answer queries from staff and budget manager. Contributes to the Departments delivery of Budgetary Management and other Finance training to Non-Finance staff members.

Adhere to the Trusts Standing Orders and Standing Financial Instructions. To support the Deputy BA in providing business management support to enhance decision making within the Trust. To deputise for the Deputy BA when required.



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