Teaching and Learning Administrator
5 months ago
What are we looking for in our **Teaching and Learning Administrator?**
**Teaching and Learning Administrator - £20.21 per hour PAYE - London (Hybrid) - 3 months contract**
**Main purpose of the job**:
- Under the direction of the Teaching and Learning Manager and Senior Teaching and Learning Administrator, and in conjunction with relevant academic staff, the postholder will provide specialist administration to the designated teaching programmes, ensuring effective procedures are documented and adopted for dealing with all aspects of its administration. This post will assist in achieving a high quality and timely service to current and prospective students, and staff relating to the designated courses/programmes and beyond.
The role will provide support for all matters relating to the teaching and learning activities of students from enquiry to completion, incorporating supporting committees and processes relating to assessment, student and course records.
**D**uties and responsibilities**:
**_ Course/Programme Administration:_**
- Assist in recruitment initiatives and publicity including the co-ordination of Open Day events and interviews, as required.
- Co-ordinate start of session arrangements; registration of new students, collate welcome packs, safety booklets, timetables, and other necessary documentation.
- Work with the teaching programmes administrator/departmental administrator/academic programme director to set up induction week(s).
- Work with the teaching programmes administrator/departmental administrator/academic programme director to create and manage the departmental timetable for all designated taught courses, including the managing of room bookings and liaison with staff in the implementation of the common college timetable.
- Allocate students to courses/programmes/tutorials/projects/placements etc. in accordance with timetable structure and upload information on Portico.
- Process and co-ordinate teaching materials, such as course outlines, study packs, assignments in paper and electronic format, necessitating liaison with teaching staff and students.
- Liaise with relevant offices elsewhere, including Graduate School, Admissions Office, International Office, and Student Records Office.
- Responsible for uploading and maintaining course/programme content on Moodle.
- Work with the teaching programmes administrator/departmental administrator/academic programme director to ensure that the entries in the prospectus, advertising materials, programme handbook and web pages relating to designated course/programme matters are accurate and up to date.
- Create and distribute registers/attendance lists to academic/teaching staff as appropriate.
- Assist in organising logistics for student field trips throughout the year.
**_Student records and enquiries:_**
- Create and maintain student files - electronic and paper.
- Process course changes, withdrawals, and interruptions of study for students both internally and externally, through correspondence with local authorities/sponsoring bodies/placements etc.
- Monitor and record student attendance.
- Collate and analyse student evaluation questionnaires.
- Liaise with appropriate Faculty and Registry Personnel in verifying and correcting student records - including liaison with the College Finance Office regarding student fee liability and debt collection.
- Advise students on university scholarship information and organise departmental nominations for scholarships: both internal and external.
- Liaise with Disability Services in seeking appropriate provision for students with disabilities.
- Assist with activities such as the Year Abroad schemes, providing advice and guidance to interested students and co-ordinating translation of marks when they return.
**_Examinations and assessment:_**
- Provide support on various exam-related tasks including processing of final marks, co-ordinating and producing mark sheets for examinations, undertaking arrangements for Board of examiners.
- Track, collate and co-ordinate all examination questions and solutions, formatting examination papers, as necessary.
- Service examination boards including room and catering bookings, agenda setting and minute taking.
- Collect and accurately record coursework marks during the academic session, monitoring student progress during the year and organising re-distribution once marked.
- Create and maintain paperwork for extenuating circumstances meetings, including medical and other documentation as necessary.
**_Committees, Meetings and Reports:_**
- Produce results reports for all designated courses/programmes and modules (to inform committees, funding bodies, external audits and for departmental planning purposes).
- Service relevant committees such as Teaching Committee, Recruitment, Exam Boards and Staff Student Consultative Committee (to include gathering agenda items, distributing paperwork, contributing to the meeting, taking and circulating minutes and ensuring t
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