Personal Assistant 12 Month Ftc

5 days ago

Edinburgh, United Kingdom Page Personnel Finance Full time

Provide a proactive and comprehensive PA service to Partners & Fee earners to enable them to focus their time on providing legal services to clients.

**Client Details**

Edinburgh based Law Firm

**Description**
- Managing diaries, ensuring these are kept up-to-date and include all meetings and periods of absence (e.g. holidays, etc.);
- Keeping Partner/Fee Earner advised of upcoming activities and provide any required papers in advance;
- Arranging internal and external meetings including the booking of rooms, arranging refreshments and equipment as required. Checking rooms prior to meetings and liaising with other attendees;
- Preparing and distributing meeting packs/working papers in advance of diarised meetings.
- Arranging travel requirements;
- Producing Aderant reports;
- Ensuring out-going mail and enclosures are ready for collection by the mailroom. All documentation should be signed and sealed, where possible and should be ready in a timely manner;
- Taking telephone calls and dealing with appropriately;
- Taking accurate messages where required and passing messages on in a timely manner; and

**Profile**
- Legal Secretarial and PA experience is essential;
- Excellent communication, organisational, team and interpersonal skills;
- Attention to detail is a must along with confidentiality;
- Ability to work on own initiative and prioritise own workload;
- Flexible and dependable and able to take the initiative;
- Ability to work to tight deadlines and remain calm under pressure;
- Ability to multi-task;
- Advanced knowledge of Microsoft Office and other in-house software packages in use; and
- Ability to build and maintain strong relationships in a confident & professional manner.

**Job Offer**

Competitive salary

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