Pa/marketing Assistant

2 weeks ago


Peterborough, United Kingdom Wilkinson Accounting Solutions Full time

**Location**

Working from home, with the requirement to attend in-person meetings as required with the Managing Director, clients and venues

**Position reports to**:
Managing Director

***
**Contract type**:
Permanent

**Working hours**:
20 hours per week, 4 hours per day - 10.00am until 2.00pm

**Main duties**

**1. **Diary Management**:

- Manage the diary of for the Managing Director, ensuring that all appointments and meetings are scheduled and updated accordingly.
- Coordinate team members' diaries for events and meetings.

**2. **Travel Management**:

- Schedule and book all company travel arrangements.

**3. Event Management**:

- Arrange all company social events, strategy days, and other events as required.
- Liaise directly with vendors and negotiate rates.
- Manage and oversee the logistics of all events.

**4.**
**Post Management**:

- Ensure that all company mail is actioned and distributed to the appropriate team members.

**6. Social Media Marketing**:

- Schedule campaigns and respond to all sales enquiries through social media platforms.

**7.**
**CRM Management**:

- Set up and ongoing management of a CRM system, to track client enquiries and manage client relationships.

**8. Internal Processes & Policies**:

- Develop, maintain, and organise internal process notes and policies to ensure that they are up-to-date and accessible to all team members.

**9. Tracking Client Enquiries**:

- Track all client enquiries via the website and social media, arranging follow-up meetings as appropriate.

**11. First Point of Contact**:

- Act as the first point of contact for the account inbox and social media messages.
- Follow up with scheduling sales meetings for potential clients to meet with the Managing Director and team members as required.

**12. Networking Events and Marketing Exhibitions**:

- Arrange and set up all company networking events and marketing exhibitions.
- Travel to events as required.

**13. Minute-Taking**:

- Take minutes at team and client meetings, ensuring accurate records are kept and actions are followed up on.

To support the needs of the business the PA/Marketing Assistant may be required to take on additional tasks and responsibilities as needed.

**Experience Requirements**:

- Proven experience as an Administrative and Marketing Assistant or similar role.
- Experience in diary management and event coordination.
- Proficiency in Microsoft Office Suite and social media platforms.
- Ability to take accurate minutes during meetings.
- Excellent written and verbal communication skills.
- Strong organisational skills and attention to detail.
- Ability to work well under pressure and prioritise tasks effectively.
- Good interpersonal skills and ability to work as part of a team.
- A positive and proactive attitude.


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