Executive Secretary
2 weeks ago
**Executive Secretary**
- 00093877
**Job title**:Executive Secretary
**Location**: Warton
**Salary**: £37,090
**What you’ll be doing**:
- Managing the daily activities of the Director including full diary management, paperwork, travel arrangements, location planning and catering as required
- Perform ad hoc activities in support of requirements placed by the Director
- Co-ordinates and facilitates the successful delivery of Key Events/Conferences/VIP Visits as and when required
- Screen incoming mail, telephone calls and messages, drafts responses, redirect correspondence and callers to appropriate department, obtaining additional information as necessary, making decisions on behalf of the Director when appropriate
- Arranging complex travel in the UK and Overseas
- Establish and maintain Management Information Systems, including physical and electronic files for the department. Prepare reports and documents as required
**Your skills and experiences**:
- Working experience within Secretary/PA role
- Experience with arranging travel and expenses
- Ability to set up and facilitation of virtual meetings within the UK and overseas e.g. HDVC, Telepresence, Skype
Desirable;
- Understanding of relevant procedures and experience with Concur, Success Factors, Workspace and Open Options
**Benefits**:
You’ll receive benefits including a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. You’ll also have access to additional benefits such as flexible working, an employee assistance programme, Cycle2work and employee discounts - you may also be eligible for an annual incentive.
**The E&I team**:
This is an opportunity for a motivated individual to join the Business Support Function within Europe & International (E&I) at the Warton site.
The Maintenance & Supply Chain Director sits on the E&I Management Committee and is a high-level support position. You will play a key role in running the office of the Director and this requires considerable experience working at a senior level. You will need excellent secretarial skills coupled with good communication skills and the ability to handle issues with great sensitivity. It is a great opportunity to broaden your Networking and Stakeholder Engagement while setting up potential opportunities to progress in the future.
**Why BAE Systems?**
Job Pgrm/Proj. Management
Primary LocationGB-ENG-LAN-Warton
Closing Date 02/Sep/22, 5:59:00 PM
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