HR Administrator

6 months ago

Kingston upon Hull, United Kingdom Holderness Health Full time

**Accountable to**: Head of HR Reports to: HR Advisor Role Purpose: To support the HR Department ensuring a high performing team and a fast and efficient service is provided within the practice, ensuring full compliance with HH policies and employment legislation. To deliver a timely, accurate and customer focused service. Administration Input and maintain up to date records both paperwork and computer systems. Maintain all employee records accurately and efficiently.

Produce letters and other HR related correspondence. Reply to correspondence when appropriate. Set up meetings and welcoming visitors. Note taking when required for formal and informal meetings.

Liaise with external services when needed to obtain relevant information i.e., occupational health, Disclosure services. Ensure that all professional checks are up to date throughout an employee life cycle. Assist with staff information in relation to monthly changes. File, photocopy, shred, deal with the incoming and outgoing post and other general admin functions.

Analyse and produce meaningful HR system reports as and when necessary to aid practice strategies. Draft present to the team, plans for new and outdated administration tasks within the department. Recruitment & Selection Assist with the recruitment process including designing and writing adverts, placing adverts, and prepare interviewer assessment packs. Send out relevant information to new starters and assist with new starter paperwork queries, checking paperwork to ensure that starters meet legal requirements and policy requirements, and that all documentation is present and completed, raising any issues to ensure these are dealt with.

Gather and check paperwork including all pre-employment checks, drafting of employment contracts, and carrying out ID checks and dealing with related queries and raising issues. Respond in a timely manner to all job enquiries. Ensure that all new employees are inputted accurately to the HR system and set up their employment obligations and information so that live team reports can be produced at any time Ensure a full induction is taking place in line with contractual obligations. Advising line managers and on the process and monitoring the probationary reviews escalating to the HR advisor when needed.

Training & Development Administration of training, including Blue Stream supporting managers to ensure all mandatory training is kept up to date, organising other training e.g., Leadership Development and Protected Time for Learning events. Provide training reports when needed. Identify and raise training Issues when necessary, escalating to the appropriate line manager working with them to agree a plan of action to rectify the areas of concern. Work as a system superuser bring the go to colleague for system support and guidance training line managers and other employees to ensure the system is being used to the full advantages.

Policies & Procedures Assist the HR team in developing and maintaining the HR Topic page on GP Team Net, updating when necessary and suggest ways to continuously improve it. Assist the HR team in the development of HR policies, procedures and the Employee Handbook. Signpost users to relevant HH policies & processes Ensure all documentation complies with current Holderness Health policies. Ensure that all policies and procedures and contractual documents are processed and electronically monitored and stored within the HR system.

Reporting Collect and analyse information in relation to staff surveys. Liaise with internal departments i.e., finance and IT, line managers in relation to new starters and leaver information. Process exit interviews and record data for future analysis. Produce and analyse reports from the HR system in relation to current employment Produce and analyse HR system reports at short notice in line with areas of the business that need immediate assistance and support.

Provide monthly HR reports for the Management Board. Provide support to the HR team on the analysis and production of reports and documentation enabling action plans to be developed and implemented. Ensure that line managers have correctly logged all absences and MED 3 certificates. Collect and document all sickness absence forms to assist the HR department in the month end payroll reports.

Update and maintain the NWRS reporting with live information. Collect and collate relevant data including but not limited to absence data ensuring that it is recorded ready for department reporting obligations. Analysing and producing turnover reports and comparisons for the previous financial year Systems Provide assistance in the implementation and maintaining of a HR computer system. Accurately audit information in relation to HR systems and staff records Create and maintain excel spreadsheets when needed.

Legislation and Good Practice To provide administration support for all HR matters to assist in ensuring that Holderness Health complies with legal,

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