Resourcing Assistant

7 months ago

Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**

**Main Duties and Responsibilities**
- Review, finalise and implement the recruitment plan, including providing advice and guidance on recruitment policy, procedure and process, approach to advertising/attraction, selection tools and interview format. Ensure the plan is compliant from both an internal process and legal/regulatory perspective and work with college/school recruitment administration contacts to deliver a smooth, professional, and timely service and process for all involved.
- Work in partnership with the Local Resourcing Coordinator to understand the requirements of each vacancy, ensure all job description details and persons specifications are entered in a relevant format and are of the required standard and appropriate to the role. Provide first draft of recruitment adverts for generic roles for review by Hiring Manager.
- Work closely and onsite when appropriate with Hiring Managers, HR Business Partners and Local Resourcing Coordinators, providing support and guidance where necessary and keeping vacancies on course with the resourcing strategy outlined and agreed within the recruitment plan. Seek opportunities to strengthen professional relationships with key stakeholders and identify opportunities to raise the profile of recruitment services available to them.
- Input, update and maintain accurate recruitment records on the recruitment database in line with policy and procedural requirements, data protection legislation and other relevant regulatory requirements, e.g. UKVI, working effectively as a team to ensure common drives are maintained in an effective and efficient manner which aids information provision/access and excellent service delivery.
- Provide reports and data analysis as required, proactively sharing information about recruitment trends and identifying areas where continuous improvement would be beneficial. Undertake all necessary administration in relation to the recruitment process.
- Maintain privacy, confidentiality, and security of recruitment information, maintaining a high degree of confidentiality throughout the recruitment process.
- Work as part of a multi-skilled team, to contribute to the smooth running of the recruitment service and wider HR service in times of team absence or where workloads are particularly high.

**Knowledge, Qualifications, Skills and Experience**

**Knowledge/Qualifications**

**Essential**
A1 Scottish Credit and qualification Framework level 7 (Advanced Higher/Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.
A2 Strong IT knowledge and skills, including Microsoft Office packages, in particular advanced Excel.
A3 Good knowledge of employment law and compliance requirements as they relate to recruitment with awareness of the legal environment that HR operates within.

**Desirable**
B1 CPP or part CIPD qualified.

**Skills**

**Essential**
C1 Excellent organisational and administrative skills.
C2 Excellent IT Skills
C3 Strong ability to multitask and independently prioritise in a work environment with often changing and competing priorities and the ability to deliver exceptional customer service to all despite these pressures.
C4 Highly organised with a high level of attention to detail, committed to 'right first time'.
C5 Excellent communication, interpersonal and numeracy skills, able to clearly communicate information, sometimes of a technical nature, both verbally and in writing.
C6 Strong customer service orientation coupled with tact and diplomacy.
C8 The ability to add value in the recruitment process through business partnerships with hiring managers and a continuous improvement approach.
C10 Ability to cultivate, build and maintain excellent relationships with ability to handle difficult or sensitive situations or people.
C11 Willingness to work across campus in line with business requirements and to work effectively and supportively within a small team.
C12 Ability to manage upwards, providing advice and guidance on process and influencing senior colleagues take appropriate actions.
C13 Ability to co-ordinate a range of activities and to plan over a period of up to 12 weeks.
C15 High level of initiative and decision-making ability/judgement with regard to resolving issues and determining appropriate action.

**Experience**

**Essential**
E1 Recruitment and resourcing experience gained in a fast paced, high volume recruitment environment.
E2 Experience of managing recruitment administrative processes, including the collation and monitoring of a range of data.
E3 Experience of HR/Personnel and ATS Systems.
E4 Proven and demonstrable experience of managing a large portfolio of vacancies simultaneously whilst maintaining customer satisfaction.
E5 Experience of using a wide range of sourcing and networking tools to include social media i.e. LinkedIn Recruiter and of writing advertising copy.
E6 The ability to source for roles

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