Payroll Assistant

6 months ago


Newcastle upon Tyne, United Kingdom Jackson Hogg Full time

**Payroll Assistant**

£23,000 - £26,000 per annum

Full time, 12 month fixed term contract (with possibility of extension/ going permanent)

Reports to HRPB

**Role Overview**
The payroll administrator will assist the Payroll Coordinator in a range of defined core administrative, operational and technical activities to ensure that all employees are paid correctly and on time.

**Duties & Key Responsibilities**

The payroll Assistant will assist the payroll coordinator in a range of tasks which could include the following:
**Payroll Activities**
- Input and process data into the payroll software for the monthly payrolls (including starter and leavers and senior director payroll).
- Process sickness absence information into the payroll software to ensure the correct information is held in relation to the statutory infrastructure.
- Process adhoc. payments through the payroll as and when necessary.
- Process court orders, attachment of earnings and any adhoc. deduction necessary and in line with agreements.
- Ensure time and attendance upload is accurate for payment purposes.
- Deal with any employee queries following payslip distribution (online)
- Prepare BACS transmission for submitting to bank.
- Union reports for UNITE.
- Month end payroll reports/reconciliation.
- Administer pension scheme, ensure auto-enrolment assessments are carried out and prepare of the pension file for transfer to scheme provider.

**HR Activities**
- Input general employee information on the electronic HR/Time & Attendance system 'Softworks,’ and ensure any updates are corrected in a timely manner.
- Provide support to the Payroll Coordinator for data management activity such as;
- compiling data for the weekly Senior Management Team (SMT) movement charts, weekly overtime analysis reports for SMT and monthly reports for Finance, HSE and HR - Absence and man hours related
- General filing
- Process reference requests as and when received.

**________________________________**

**Qualifications and skills**
- Previous experience as a similar role
- Previous experience processing time and attendance information and in particular, dealing with a variety of shift patterns.
- Must be IT Proficient, including the use of excel spreadsheets, word and database.
- Although not essential, experience of using Cintra payroll will be advantageous.
- An understanding of GDPR guidelines is required along with a professional demeanour around confidentiality.

**Person Specification (Values & Behaviours)**
- Proactive approach, able to build relationships
- Commitment to excellent customer service (strong written and communication skills are essential
- Attention to detail; high accuracy across data entry and reporting
- Comfortable working to deadlines and at times, under time constraints
- Highly motivated to drive efficiency and continuous business improvement
- The ability to work to tight deadlines and where required, the flexibility to be able to work additional hours when necessary.

**Benefits**:

- Company pension
- Free parking
- Life insurance
- On-site parking

**Job Types**: Full-time, Fixed term contract, Temp to perm
Contract length: 12 months

**Salary**: £23,000.00-£26,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Day shift
- Monday to Friday
- Overtime

**Experience**:

- Payroll: 1 year (preferred)

Ability to Commute:

- Newcastle Upon Tyne (required)

Work Location: In person

Reference ID: ADM Pressings


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