Senior Administrator

3 weeks ago


Edinburgh, United Kingdom Simon Community Scotland Full time

Simon Community Scotland is the largest provider of homelessness services in Scotland, with a reputation for excellence. Our vision is that everyone should have a safe place to live and access to the support they need. Everything we do is about and for people: the people we support, our staff, our partners and everyone affected by homelessness. Our values are built into every area of activity and tell the story of how people remain at the heart of the Simon Community.

**Job Purpose**

We are looking for a superhero to join our fast-paced Corporate Services Department to assist in the provision of highly efficient and effective senior administrative support to the organisation. This is a great opportunity for someone looking to take on greater responsibilities, such as project management, whilst building on their existing experience, developing new skills and helping to evolve our processes, procedures, and service offerings. You’ll get to work on projects independently and ad hoc work assignments which will be challenging but enjoyable - no two days are ever the same

**Role**
- Supporting the Corporate Services Manager to ensure efficient delivery of day-to-day operations.
- Providing ad hoc administrative support, as directed by our Senior Leadership Team.
- Provide supervision and guidance for one Receptionist/Administrator.
- Assisting with the improvement of operational efficiency including purchasing procurement, automation implementation and improving our environmental footprint.
- Actively identify ways to improve our processes and procedures and help to provide innovative solutions.
- Oversee ad hoc projects from inception to completion.
- Health & Safety Management.
- Conducting research and assist with analytical reporting.
- Preparing reports and presentations for meetings and seminars.
- Assist with general reception duties, including answering phones, welcoming visitors and handling enquiries.
- Improve and maintain current filing systems.
- Coordinating meetings, preparing agendas, minute taking - sometimes out of hours.
- Arranging catering for meetings as and when required.
- Assisting with Tender research, preparation and submission.
- Maintaining CRM databases.
- Event and seminar organisation and planning.

**Experience**
- Must have at least 5 years experience in a senior administrative role.
- You must be a self-starter and have a “hit the ground running” attitude and have the ability to cope with interruptions in a constantly changing environment.
- Have first-class written and verbal presentation skills and the ability to work under pressure.
- Marketing and social media experience would be highly desirable.
- Be highly organised and methodical in your approach to work, with strong planning, organisational skills, and the ability to work independently.
- Work autonomously to prioritise and manage your workload to deliver within tight timescales with the ability to prioritise work to ensure deadlines are achieved.
- A fully supportive and integrated team player contributing to effective performance in achieving strategic goals, with a flexible attitude to deadlines if and when required.
- Advanced IT skills, particularly GSuite would be advantageous in addition to MS Office packages.
- Proactively learn new technology to improve the performance of the Corporate Services Department.
- Working knowledge of office equipment such as chromebooks, laptops, printers would be advantage.

**Salary**: £24,660.00-£28,165.00 per year

**Benefits**:

- Cycle to work scheme
- Life insurance

Schedule:

- Monday to Friday

**Experience**:

- Senior Administrator: 5 years (required)

Work Location: One location

Application deadline: 31/01/2023


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