Executive Assistant

3 weeks ago

London, United Kingdom National Audit Office Full time

**Job title**
- Executive Assistant**Minimum salary**

**Maximum salary**

**Location**
- London or Newcastle**Close date**
- 07/06/2024**Job description**:
**Job description**
- Location: London or Newcastle-
- Type: Permanent
- Nationality Requirements:

- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals from the EU, EEA or Switzerland with (or eligible for) status under the European Union Settlement Scheme (EUSS)- The National Audit Office (NAO) is the UK’s main public sector audit body. Independent of government, we have responsibility for auditing the accounts of various public sector bodies, examining the propriety of government spending, assessing risks to financial control and accountability, and reviewing the economy, efficiency and effectiveness of programmes, projects, and activities. We report directly to Parliament, through the Committee of Public Accounts of the House of Commons which uses our reports as the basis of its own investigations. We employ some 900 staff, most of whom are qualified accountants, trainees, or technicians. They work in one of two main areas, financial audit, or value for money (VFM) audit.- The Executive Assistant will provide comprehensive support to Executive Directors, Directors, and teams/areas within NAO. The role of an Executive Assistant requires a combination of skills (listed below), as well as having the ability to manage multiple task and priorities.**Responsibilities**
- Executive Assistant tasks:

- Diary management: internal, engagement with external stakeholders
- Inbox management: including prioritisation and action where appropriate
- Co-ordinate/manage meetings: agendas, distribute papers, minute taking/actions management, briefing production
- Supporting internal/external events
- Offering support to wider team(s)
- Arrange local and overseas travel/itineraries (where appropriate)
- Corporate Management: business continuity, locker/distribution lists etc are kept updated
- Team/group collaboration/communications: keeping updated on Merlin announcements, blogs, forums, training/mandatory, code of conduct
- Stakeholder contact details are kept updated
- Greeting guests/registering at reception/organising hospitality
- Arranging team events and social activities

Project/ team management support tasks:

- Data Management: budget monitoring, milestone management, allocations and corporate compliance
- Project Management: project secretariat
- Sharepoint management
- Correspondence/FOI handling: including drafting responses and tracking deadlines
- Impact coordination

Audit/Analytic Support:

- Quality assurance, including proof reading (version control)
- News monitoring (client/study specific)
- Undertaking audit cold review checks
- Presentation writing & formatting
- Administrative financial audit support
- Document management via Huddle (FA/VFM)

Wider Office Support:

- Supporting networks
- Mentoring/coaching
- Supporting trainee groups
- Assisting with interviews for new EA recruits
- (Newcastle only) Office Management, supporting Danielle Hays:

- Exchequer
- Digital and reception management
- HR function

**Skills required**
- Strong organisational and prioritisation skills
- Interpersonal skills
- Time management
- Flexible and able to be a ‘team player’
- Microsoft Packages (Excel, Word, PowerPoint, Outlook)
- Database management
- Accuracy and attention to detail
- Problem Solving
- Written and Verbal communication

**Educational requirements

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