Administrative Officer

2 weeks ago

Newham, United Kingdom Harris Federation Full time

**Summary**
We are looking for a dedicated and detail-orientated individual to join us as an Administrative Officer for Student Services.

**About Us** Are you ready to change the world?** Harris Science Academy East London is a new, small school with big ambitions. Join us on our mission to help our children become _leaders in their chosen field_ _with many leading in science_ and to become one of the top schools in the UK.

This is no ordinary school. Situated in an eclectic array of buildings next to the renowned Three Mills Studios (location of BBC’s _Masterchef_) amongst the iconic East London canal network, this is a unique setting to provide a life changing education for the children of East London.

We believe we will succeed in this mission through a relentless focus on the basic functions of a high performing school:

- Unified leadership and alignment behind a powerful mission.
- Exemplary student behaviour.
- A well-taught, unapologetically academic education for all children.
- Regular opportunities for character development.

Every member of our school community is a leader. We believe that leadership does not have to be macho or at the expense of others. Our values of GRACE help us to achieve success in a collegiate and sustainable way:

- _Growth - _the belief that we can always improve and that feedback from others is essential for our development.
- _Responsibility -_ we own our decisions and recognise when we need to put things right or make a change.
- _Ambition -_ the belief that access to the top grades, the best universities and elite careers are available for our children.
- _Compassion -_ we are kind to others and grateful for what we have.
- _Excellence -_ we prioritise doing the basics well day after day, so we build habits that lead to success.

If you are aligned, driven and committed to doing what works, this is an excellent opportunity to join an organisation undergoing rapid transformation.

**Main Areas of Responsibility**
Your responsibilities will include:

- Managing the operation of Reception and providing efficient and high-quality administration and medical support
- Supporting with students referred for unsatisfactory uniform, including the supervision of make-up and nail varnish removal, logging of incidents and contact with home and sending home to change where appropriate
- Supporting with initial assessment of student medical requirements and First Aid
- Supervising of students whilst waiting for appropriate action
- Running reports and accessing student related information using MIS
- Issuing Toilet/Medical/Lunch/Lift passes and providing keys where necessary
- Printing timetables for students
- Lost property and issuing temporary uniform to students
- Ensuring that First Aid and Medicines policies are adhered to
- Administration of medication for students with medical conditions
- Receiving training in the use of Epi-pens
- Ensuring that all medicine is in date, accessible and stored correctly
- Logging first aid cases and completing Accident Forms
- Contacting parents to inform them of children’s injuries or illness
- Making calls to 111/999 as necessary in emergencies
- Vaccinations - dealing with nurses and making sure that the vaccination programme is run well
- Placing orders of first aid equipment and regularly checking First Aid Kits/Grab Bags to ensure that contents have not become out of date
- Providing general clerical/admin support
- Covering Main Office Reception desk

For a full and detailed list of responsibilities, please download the Job Pack.

**Qualifications & Experience**
We would like to hear from you if you have:

- NVQ2 or equivalent qualification or experience in relevant discipline
- Good numeracy/literacy skills
- At least two years' school office experience
- Experience of general clerical/administrative/financial work
- Knowledge of safeguarding procedures for young people
- Experience of Reception duties
- Appropriate knowledge of first aid
- Good keyboard skills
- Ability to relate well to children and adults

A full person specification can be found in the Job Pack.

**Next Steps**

**Professional Development & Benefits**
Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan including access to a virtual GP, electric car scheme, and many other benefits. Learn more about our benefits on our website.

**Safeguarding Notice**

**Equal Opportunities**

We value the diversity of our staff and students, and everyone at the Har

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