Executive Assistant to The Mayor

1 month ago

Newham, United Kingdom Deekay Technical Full time

Organising meetings and inviting appropriate attendees.
- Responding to meeting requests for the Mayor and liaising with officers of the council and members of external organisations over meeting, visit and event arrangements.
- Commissioning briefings for the Mayor and chasing as needed.
- Making travel and accommodation arrangements as required.
- Making any special arrangements for meetings or events as required such as booking photographer.
- Booking meeting rooms and refreshments as required.
- Overall responsibility for collating and replying to invitations appropriately and in a timely manner, seeking advice from the Mayor, Office Manager and other Council Officers as needed.
- Overall responsibility for arranging, providing papers and agenda for and following up weekly Mayor’s Diary Management meeting.
- Providing welcome and hospitality for all visitors, internal and external, for the Mayor.
- Ensuring all information is recorded in the diary and is easily accessible to the Mayor and colleagues within the Mayor’s Office as needed.
- Ensuring gifts and hospitality are recorded and declared in a timely manner.

To provide a telephone answering service on behalf of the Mayor dealing with a wide range of calls from residents to high profile VIPs and to provide a professional and knowledgeable service to all telephone callers, ensuring that the reputation of the Mayor and the Council is maintained at a high level.

To assist the Mayor in ensuring she is fully prepared and briefed for meetings, including the collation of briefing materials, reports and any other documentation required ensuring that the content is relevant and accurate and style and layout is appropriate. To manage a bring forward filing system to ensure the Mayor and the Mayor’s Office can work effectively.

Rate: £27.12 Umbrella

**Job Types**: Full-time, Temporary contract
Contract length: 3 months

**Salary**: £27.12 per hour

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 1 year (preferred)
- Local Authority: 1 year (preferred)

Work Location: In person

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