Executive Assistant to The Mayor

2 months ago

Newham, United Kingdom Deekay Technical Full time

Deputy Head of Mayor's Office & Executive Assistant to the Mayor

The Deputy Head of the Mayor’s office and Executive Assistant to the Mayor is a vital role within the council supporting the Mayor and Cabinet so that they can undertake their executive and civic functions effectively. The role will involve:

- Working with mínimal supervision to provide an excellent diary management and executive PA support service to the Mayor.
- Deputising for and supporting the Head of Mayor Office in the provision of an excellent office and administration function to the Mayor.
- Maintaining good relationships with the Chief Executive, Members, Corporate Directors, officers within the Council, stakeholders and partnership bodies to support the Mayor.
- Organising meetings and inviting appropriate attendees.
- Responding to meeting requests for the Mayor and liaising with officers of the council and members of external organisations over meeting, visit and event arrangements.
- Commissioning briefings for the Mayor and chasing as needed.
- Making travel and accommodation arrangements as required.
- Making any special arrangements for meetings or events as required such as booking photographer.
- Booking meeting rooms and refreshments as required.
- Overall responsibility for collating and replying to invitations appropriately and in a timely manner, seeking advice from the Mayor, Office Manager and other Council Officers as needed.
- Overall responsibility for arranging, providing papers and agenda for and following up weekly Mayor’s Diary Management meeting.
- Providing welcome and hospitality for all visitors, internal and external, for the Mayor.
- Ensuring all information is recorded in the diary and is easily accessible to the Mayor and colleagues within the Mayor’s Office as needed.
- Ensuring gifts and hospitality are recorded and declared in a timely manner.

Rate: £27.12 Umbrella

**Job Types**: Full-time, Temporary contract
Contract length: 3 months

**Salary**: £27.12 per hour

Schedule:

- Monday to Friday

**Experience**:

- EA/PA: 1 year (preferred)
- Local authority: 1 year (preferred)

Work Location: One location

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