Management Information Coordinator

3 weeks ago

London, United Kingdom J. Murphy & Sons Ltd Full time

Company description:
J. Murphy & Sons Limited is a leading global, specialist engineering and construction company founded in 1951 that improves lives by delivering world-class infrastructure.
Operating in the United Kingdom, Ireland and Canada, we provide better engineered solutions to infrastructure sectors including Transportation, Water, Power, Natural Resources, and Construction & Property.
Headquartered in London, we also have a number of related businesses - Ground Engineering; Utility Connections; Murphy Plant; Urban Infrastructure; Murphy Process Engineering; Pipeline Testing Services; Specialist Welding Services; and Electrical Services.We are specialists in delivering pipelines; design; marine; structural steel; tunnelling; fabrication; bridges and piling; and invest heavily in our substantial holding of plant; equipment and facilities.
Murphy employs around 3,500 engineers, professional managers and skilled operatives around the world. Together, we work as ‘One Murphy’ by directly delivering the people, plant and expertise needed to make projects a success.
There’s more to Murphy.

Job description:
**Management Information Coordinator - London (Kentish Town)**
Recently recognised as one of the Best Big Company in the UK to work for by Best Companies this is a fantastic time to join J. Murphy & Sons Take a look at the role outline and if you think you fit the bill, and want to work within a team that rewards performance,drives personal development and offers a great place to work delivering exciting projects, then get in touch

Data control, and process administration are central to creating efficient and effective operations within the Property function. In delivering a focussed, consistent, and methodical approach the role will provide “back office” support to a team of professionals,supporting theteam to meet group objectives

**What you will be doing**
- Creation and maintenance of Murphy Property Database - Group assets, alongside Investment & Development assets.
- Creation and maintenance of Murphy Property Database - projects.
- Be the single point of all validated data and information including legal, valuation, planning, condition, occupational leases, licences, investment leases and planning consents etc.
- Map the estate to include boundary ownerships / local plan policies etc “war room” approach and update as appropriate.
- Supporting the approval process on D365 for all new purchase orders, increases in financial limit, invoicing, goods receipting (GRN) and 3-way matches; onboarding new vendors and raising purchase orders
- Co-ordinate the supply of all information with Rating Advisors to ensure Murphy costs are minimised.
- Assist in collation of costs for allocation to business units and provide supportinginformation.
- Co-ordinate billings - working with finance to ensure all billings (including increases) are consistent with existing lease arrangements, properly communicated and recorded
- Create and maintain an inspection schedule for the Murphy estate, inclusive of scheduling any ad-hoc inspections required for varying reasons.
- Assist in the apportionment of utility bills and over costs in accordance with relevant market practices (in line with the guidance provided)
- Credit Control - Work with finance to produce regular aged debtor list and assist in chasing of arrears including answering questions
- Collate all general inward correspondence (for example from statutory bodies) and track to make sure team has issued a response
- Filing - Ensure all electronic filing is hosted consistent with applicable policies
- Point of contact for Group and Project enquiries
- Complete other tasks not outlined on the job description from time to time in line with business needs.

**Who we are looking for**
- Experience of a role requiring similar collation, assimilation of data and record keeping
- Strong working knowledge of MS Office suite
- Stron gpresentational skills
- Very detail orientated and exceptionally accurate
- Methodical and reliable
- Ability to work without supervision / however, be willing to take instruction
- Strong (fun) personality - will need to demand data and information to fulfil role 100%
- Ability to suggest process and system improvements
- A wish to take extra responsibility where it assists role

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