Business Support Admin

2 months ago

Lisburn, United Kingdom VANRATH Full time

**VANRATH** are delighted to be assisting our **Major Public Sector Client** with the Recruitment of a **Business Support Admin** to join them in their **Lisburn HQ**.

Scale 4 - £11.83 p/h

**MAIN PURPOSE**

To provide a modern, efficient, professional and customer-focused administrative service and contribute as an integral member of the Business Support Team to support the vision and mission of company outlined below:
**Key Responsibilities**:
**Business Support Activities**
- Provide an effective reception and switchboard service, acting as first point of contact for callers and visitors to HQ.
- Provide a modern, efficient, professional and customer-focused administration service providing administrative support for meetings (including preparation of agendas, minute taking and any follow up administrative tasks) and multi-functional projects.
- Carryout administrative tasks to support the business as usual requirements of other directorates/functions e.g. Service Delivery, Service Support, Finance and HR.
- Collate information, letters, memos, statistics, reports and other documents for use by management, committees or working groups.
- Provide advice, guidance, and support, as required, to other staff on current administrative processes.
- Manage incoming and outgoing mail.
- Develop and maintain databases, spreadsheets and other documents, ensuring that all computerised and manual systems used by the Transformation, Performance & Governance Directorate are maintained accurately and updated on a timely basis e.g. inventory, customer charter complaints etc.

**Experience and Qualifications**

**Essential**:
1. Possess at least 5 GCSEs at Grade C or above, or equivalent, to include English and Maths

**AND**

Have at least 2 years’ experience of working in a demanding office environment, carrying out a range of business support tasks including scheduling and administrative support for meetings.

**OR**

Have at least 4 years’ experience of working in an office environment, carrying out a range of administrative tasks.

3. Can demonstrate:
(a) effective planning, organisation, prioritising skills and attention to detail;
(b) the ability to work individually and as part of a team;
(c) effective communication skills (both oral and written);
INDPH

(d) an ability to produce timely and accurate information;
(e) a customer service orientation.

**Desirable**:
1. Experience of taking and producing minutes and action plans arising from meetings.

2. Experience in managing a busy switchboard.

3. Experience of working within local government or the public sector.
- Perform data entry tasks to input and update information in computerized systems
- Maintain organized and accurate records and files
- Provide general office support, including filing, photocopying, and scanning documents
- Assist with basic bookkeeping tasks using QuickBooks software
- Type and proofread documents as needed
- Maintain a professional and courteous phone etiquette

**Requirements**:

- Strong organizational skills with attention to detail
- Previous experience in an administrative or office support role is preferred
- Familiarity with QuickBooks or other accounting software is a plus
- Excellent written and verbal communication skills
- Ability to multitask and prioritize tasks effectively
- Strong problem-solving skills and ability to work independently

Please note that this job description is not exhaustive and additional duties may be assigned as needed.

**Salary**: £11.80-£11.83 per hour

**Benefits**:

- Company pension

Work Location: In person

Reference ID: PD673764

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