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Health & Safety and Estates Manager

1 month ago

Newcastle Upon Tyne, United Kingdom Nigel Wright Full time

**The Opportunity**
This newly created role will enable the Trust to make best use of existing assets and those generated via future growth. The post holder will deliver excellence in all aspects of facilities management (FM) across each location whilst also ensuring that theTrust is fully compliant with all legal and regulatory requirements. Providing a safe workplace for staff and a safe place of learning for it's pupils.
This role requires effective leadership of the Facilities team and must provide good stakeholder management with Trust and Leadership teams, Trustees, wider school teams and external contractors.
We are looking for someone who will uphold and promote the Trusts ethos and values, encouraging high expectations and standards in estates and facilities management.
This role you will also receive a generous benefits package including a holiday entitlement of 30 days + bank holidays and a local government pension.
**The Role**
**Health and Safety**:

- Act as the designated Operational Lead on all FM health and safety processes throughout the Trust
- Provide operational input, development, implement, audit and review the Trusts health and safety management systems.
- Effectively manage the safe duties of site facilities and maintenance staff, including out-sourced contractors
- Ensure all Health and Safety training has taken place across the Trust, supporting and contributing to the Trusts safeguarding policies and procedures.

**Facilities Management**:

- Lead and manage the operational FM functions across the Multi Academy Trust (MAT) levering benefits of cross site provision and support
- Provide expert guidance and support to all stakeholders on issues including site, property and building issues, catering,cleaning and caretaking, grounds maintenance, security and health & safety
- Advise and support on the procurement, monitoring and management of FM services, ensuring best value for money is delivered on good quality service
- Lead all operational FM matters in relation to the Trust's Private Finance schools (PFI), liaising with key stakeholders and providing operational liaison and control of all internal and outsourced Facilities services on behalf of the Trust, ensuring bestvalue is achieved through prudent and compliant procurement and that the quality of services delivered meet required standards.
- Lead on FM capital or other projects
- Operationally manage a Trust wide FM approach and policy for letting. Maximising revenue across all schools that delivers safe and secure on-site lettings and events

**Leadership and Management**:

- To be responsible for the line management of all Facilities staff, including the development, training, support and recruitment as well as onboarding of new teams
- Ensuring appropriate staffing and resource levels are achieved and provide contingent solutions
- Prepare and manage an effective planned preventative maintenance programme across the estate
- Develop and monitor systems relating to minor maintenance and repairs requests from all staff to ensure works are complete in a timely manner
- Develop and maintain an asset management capability across the Trust to ensure that Asset Management Plans, associated systems and policies for the Trust's estate are implemented, continually updated, compliant and are reflective of the Trust's aspirationsfor buildings to support effective teaching and learning
- Develop and Maintain an Estates Management Policy supportinga 3-5 year Estate Maintenance strategy

**Financial management**:

- Provide the Trust with sufficient and accurate information to ensure that the budgets for all FM related functions are prepared correctly and that current and future expenditure is recorded and monitored
- Manage the annual FM budget
- Co-ordinate the procurement of the Trust wide FM contracts

**Governance and compliance**:

- Contribute towards the review and development of the Trusts estates and facilities policies and procedures
- Ensure relevant policies and procedures are embedded and reviewed
- Advise on Insurance related issues
- Contribute towards the management and implementation of Facilities Management processes and procedures which ensures Business Continuity and provide a framework for critical incident planning and management

**The Person**
**Knowledge and Experience**:

- Comprehensive Facilities Management experience including FM-related health and safety
- In-depth knowledge of FM legislation regarding building services
- Working knowledge of daily facilities management activities across multi-sites
- knowledge of Private School Finance (PFI) is preferable
- Proven line management experience
- Previous experience managing FM budges
- Experience working in a MAT or education setting is preferable

**Education and Qualifications**:

- Degree and /or professional qualification (in an appropriate discipline), or appropriate professional experience relevant to the post
- Formal qualification in a Building Services or Electrical / Mechanical /Building Fabric maintenance discipline
- IOSH /NEBOSH diploma qualification of an equivalent
- Membership of relevant chartered bodies
- Experience of Continuing Professional Development (CPD)

**Abilities and Skills**:

- Excellent written, verbal and interpersonal communication skills
- Strong leadership skills
- Demonstrate the ability to plan, organise and prioritise FM works across multi-sites
- Exceptional time management with the ability to prioritise
- Skills in evaluating the performance of others, using negotiating skills to find effective solutions
- Strong ICT skills

**Personal Qualities and Attributes**:

- Demonstrates honesty, integrity, self-discipline and moral courage
- Commitment to the Trust's policies regarding Safeguarding, Equality and Diversity and Health and Safety
- Mental agile to reflect the changing face of Facilities Management

**Next Steps

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