Finance Officer

3 weeks ago

Birmingham, United Kingdom Queen Alexandra College Full time

**Description**:
This post will operate as part of a small group of Finance Officers. Individuals will focus on particular areas of the Job Description, but will be expected to undertake all aspects of finance work, including Accounts Payable, Accounts Receivable, Banking and Cash Management.

The successful applicant will have an interest in the full finance remit and developing their experience. This role is site based.

**Key Responsibilities**:

- Managing and operating the Purchase Order (£2mn per annum) and invoice payment process from Purchase Order to Supplier payment, ensuring that expenditure is properly authorised and recorded in line with financial regulations and that suppliers are paid accurately and on time.
- Generating and recording supplier payments accurately using various payment methods (including BACS, CHAPS, Cheque), reconciling supplier accounts.
- Liaison with suppliers and budget holders to resolve payment queries and disputes, reconciling supplier accounts to statements, acting as first port of call for payment enquiries.
- Reporting on payment performance and ad hoc reporting on expenditure as required.
- Administering QAC’s main utility charges, ensuring that billing is in line with contracts. Ad hoc reporting on utility expenditure and consumption.
- Managing the Sales Ledger £8m+ per annum and debt collection process from Invoice request through to customer payment, ensuring that QAC accounts for all its income correctly and collects all monies due from customers within payment terms.
- Raising and recording sales invoices, credit notes and receipts accurately within agreed timescales in line with QAC’s Financial Regulations (including accounting correctly for VAT).
- Managing the day-to-day finance relationship with key customers, Independence Plus clients and commercial / quasi commercial customers.
- Credit control for all customers, liaising with external and internal customers to ensure that any disputes or queries are resolved in a timely manner.
- Supporting with managing and administering the recording and collection of charges due from students and parents in respect of meals, transport etc. using the School Money system where appropriate. Liaison with parents/ students as required.
- Reporting on debt as required to Director of Finance and Resources and relevant managers. Conducting regular liaison meetings with internal customers to monitor and agree actions for outstanding debts.
- Taking credit card payments over the phone in line with financial and bank regulations.
- Creating, recording and processing bank receipts and payments (as required including nominal payments/ receipts and direct to bank receipts and payments) using banking software. Resolving queries with internal / external customers and the bank.
- Allocating and recording supplier payments against the relevant customer/ supplier account.
- Managing and administering QAC’s credit and debit cards, including ordering cards, managing issue of new cards, recording transactions and liaison with card holders to resolve any queries.
- Managing and administering QAC’s card payment terminals, including ordering / allocating terminals, recording and reconciling cash received via terminals.
- Providing a central cashiering service for QAC, managing QAC’s on-site cash balances including recording and accounting for cash transactions, monitoring cash floats and balances and periodic spot-checks on balances and transactions.
- Dealing with all cash and expenses related queries.

**Skills, Knowledge and Expertise**:
**Qualifications**
- 5 GCSE/ equivalent at Grade C or above including Maths and English.
- Qualified bookkeeper (IAB) / Part Qualified AAT or CCAB (desirable)
- Excellent practical knowledge of MS Excel
- Experience of working in a finance office.
- Practical experience of accounts payable, receivable, cash management.
- Practical experience of managing sales/ purchase/ cash ledgers from initiation of transactions to completion with little day to day supervision
- Experience of using Finance Software e.g. Sage.
- Experience of dealing confidently with senior staff at all levels.
- Proven ability to undertake complex finance tasks without direct guidance.
- Methodical, accurate and persistent with a strong attention to detail
- Well organised and capable of managing and prioritising a varied and changing workload
- Flexible - able to deal with a range of tasks and work collaboratively within the team to deliver team requirements.
- Good communication and inter-personal skills both verbal and written.
- Ability to work collaboratively with all staff across the organisation in the interest of providing an effective service

**How To Apply**:
Please upload a CV/Resume* with details of your full employment history (since leaving school, including education, employment and voluntary work) including reasons for any gaps in employment. This should also include a statement of the personal qualities an

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