Operations Administrator

8 months ago


Lancashire, United Kingdom Intertek Full time

**ABOUT YOU**

This role comprises a range of operational support activities including, purchasing, oversight key QHSE recording and filing systems, management of the large gas cylinder inventory for effective storage and cost control, managing deliveries and despatch of goods and samples, assisting finance in the reconciliation of purchase orders and delivery notes and acting as first point of contact for visitors and telephone calls to site.

**Required skills and experience**:

- Good general education standard.
- Minimum of two years’ relevant experience in an administration role.
- Good communication skills to interact with multiple teams and site visitors both face to face on the telephone.
- Strong organisational and time management skills.
- Proven ability to interact with clients and colleagues at all levels in a professional manner, always.
- Good problem identification and solving skills with the ability to prioritise effectively.
- A Self-starter with the ability to use initiative to resolve issues arising in an environment that can be fast paced.
- Proficient in computer programs such as MS Office.
- Flexible approach to working hours.

**ABOUT THE OPPORTUNITY**

**Key activities**:

- Oversight of a portfolio of suppliers generating purchase orders as requested by team members, ensuring correct authorisation processes are followed.
- Responsibility for use of an assigned purchase credit card.
- Managing the local goods inward processes for all purchases.
- Reviewing incoming invoices, delivery notes, certificates, and associated documentation and present for authorisation.
- Maintaining an effective inventory of ordered in gas cylinders for testing - ordering, regular checking of inventory, categorising/assigning deliveries and arranging collections of cylinders to control costs.
- Oversight of quality, health, and safety filing systems.
- Co-ordinating courier and postal dispatches and courier and postal accounts.
- Maintaining staff training records and arranging required training courses.
- Monitoring and ordering stationery, kitchen, and janitorial supplies.
- Reception duties; telephone answering and communicating with site visitors.
- There is a physical aspect to the role that will entail some lifting and carrying.

**WHAT WE OFFER**

Join Intertek and become part of our global network of inspiring and entrepreneurial colleagues. We are a global family that values diversity and we thrive working together with precision, pace, and passion. We are working to make the world Ever Better, ensuring the quality, safety and sustainability of products and services used by millions of people around the world.
- Competitive salary/benefits
- Development and career opportunities around the Globe
- Working in a highly motivated team and dynamic working environment

Intertek operates a preferred supplier arrangement and we do not accept unsolicited approaches from agencies.


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