Bid Coordinator

2 days ago

Cardiff, United Kingdom Hoop Recruitment Full time

We are working with a client based in Cardiff who are looking for a Bid Coordinator to join their marketing team on a permanent basis. This role would work closely with a number of areas of the business but will primarily support the public sector side ofthe business. This role offers a hybrid working approach.

As Bid Coordinator you would be instrumental in continuing the growth of the company as well as some others that require significant bid support.

Your responsibilities will include helping to monitor potential bid opportunities and then drafting compliant and compelling responses, to a high quality and within strict deadlines. To do this you will use a combination of your own desk-based research andinput from legal and central services teams across the firm.

It’s essential that you understand public procurement in the context of both frameworks and sole supplier contracts. You will also be comfortable with using online procurement portals and raising clarification questions.

Key responsibilities:

- Compiling top quality bid and tender submissions and ensuring they are delivered within agreed deadlines
- Scheduling bid meetings and preparing agendas
- Collating content including regular follow-up calls to ensure submission deadlines are met
- Writing some responses from scratch
- Editing tender submissions to ensure responses use appropriate and consistent grammar, have clear messaging and are formatted correctly, and are within the correct page, word or character limits
- Formatting tender documents to ensure brand compliance and consistency
- Proofreading final submissions
- Managing documentation from procurement portals
- Managing and uploading tender submissions to Procurement Portals as well as managing access to all portals
- Maintaining a database of boilerplate content, to be updated on an ongoing basis
- Creating a suite of templates to support the various stages of the tender lifecycle
- Updating the Bids Register to log all tender opportunities across the business and producing a monthly Bids Report

Person Specification:

- Minimum of 2-3 years of previous bids/tender experience
- Professional services sector experience preferred but non-professional services experience considered
- Comfortable with writing generic content without the need for input from others and preparing first drafts of questions based on available information
- In depth understanding of the bidding process
- Excellent writing skills and attention to detail
- Editing skills - able to turn information provided from other parts of the business into consistent client facing language
- Motivated and confident with good communication skills
- Excellent project and time management skills, able to juggle different bids at the same time and prioritise your workload
- Strong document production skills, ideally with knowledge of working with InDesign

This is an excellent opportunity to join a stable, growing professional Services company which offer a great benefits package as well as stability.

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