Personal Assistant to Emea Supply Vp

6 months ago

Macclesfield, United Kingdom AstraZeneca Full time

**Personal Assistant to EMEA Supply VP**

**Location: Macclesfield UK**

**Competitive salary and benefits apply**

At AstraZeneca, we turn ideas into life changing medicines. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality We’re focused on the potential of science to address the unmet needs of patients around the world. We commit to those areas where we think we can really change the course of medicine and bring new ideas to life

In addition to basic support, the Executive Assistant will also provide senior level support to the EMEA SLT.

Tasks may include project management of functional activities and supporting the VP EMEA Supply in terms of strategy execution, analysis and business projects. It’s an international role with collaboration with numerous high level stakeholders to proactively and independently support the EMEA Supply VP.

**Accountabilities**:

- Coordinates internal and external Senior Management meetings/conferences
- Independently and proactively resolve issues and challenges relating to administrative requests.
- Maintain and develop expertise in appropriate IT systems to ensure efficient use and provide expertise and support to resolve queries; pro-actively sharing learning within EMEA Supply.
- Utilising insight into EMEA Supply to create communication material and to co-ordinate communication across the organisation via standard technologies such as Teams, Zoom, Workplace etc
- Accurately transcribes, types, formats, and proofreads a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet/Smartsheet software.
- Prepares documents, presentation materials and official information releases and distributes to required partners
- Undertakes projects or develops expertise as required to support the team or function, providing specialist project based administrative support when required.
- Performs other administrative tasks using independent judgement and discretion.
- Plans, organises, and schedules own workload so that all activities are completed accurately and on time.

**Essential**
- Extensive Senior Personal Assistant experience at VP level or above
- Confident and appropriate interaction with SET members
- A self starter.
- Highly organized with a strong attention to detail
- Excellent communication skills.
- High numerical skills and good understanding of Financials and KPIs.
- High literacy, excellent written and spoken English.
- Highly focused Customer Service Skills
- Ability to quickly form virtual relationships with Peers.
- Specialist knowledge in relation to administrative/business support activities in the relevant area
- Highly proficient in the use of relevant office equipment and systems
- Experience and mastery of a variety of software/systems
- Thorough understanding of the Global Operations organisation, and extensive knowledge of how business processes interface to other relevant processes and information systems.
- Build and maintain systems for efficiency for both self and others

**Desirable**
- Relevant vocational qualifications or equivalent experience
- Second language of French, Arabic or Russian

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