Personal Assistant

5 days ago


Macclesfield, United Kingdom Search Consultancy Full time

**Personal Assistant**
Macclesfield
start asap - long term
£13.73
The Personal Assistant will be responsible for ensuring efficient and effective administration support to the Director-General, Chair and members of the executive leadership team.
management skills.
Key Responsibilities, Accountabilities and Duties
- Organise and maintain calendar diaries, make appointments, and arrange meetings;
- Support the preparation of agendas and itineraries for meetings and external visits;
- Produce documents, briefing papers, reports and presentations as required;
- Support meeting preparations, such as providing meeting information to internal colleagues and attendees, and
compiling the supporting papers;
- Take notes or minutes at meetings as required and circulate within tight deadlines;
- Manage meeting and stakeholder distribution lists;
- Screen telephone calls, enquiries and requests, and handle them as appropriate;
- Arrange travel, visas, accommodation and other associated paperwork for corporate travel;
- Prepare the senior staff expense claims;
- Maintain controls of personal information and documentation;
- Provide other administrative support as required by the business.
Mandatory Knowledge, Skills and Experience
- Experience working as a Personal Assistant to a company director (or equivalent) in a busy office environment
- Outstanding planning, time management and organisation skills
- Conscientious self-starter capable of working proactively and accurately at pace
- Excellent verbal and written communication skills with colleagues, staff, external stakeholders and other third parties
- Able to work well with colleagues from a broad range of countries and cultures
- Discretion and an understanding of confidentiality issues
- Good IT skills, with a working knowledge of Microsoft Office, particularly Word and Outlook
- Able to work under pressure, and to tight deadlines, without close supervision
- Good level of education with a demonstrable competence in Mathematics and English
- Flexible team player who can also work independently
- Demonstrable ability to learn and adapt to a changing environment
- Willing to work, on occasion, outside normal business hours
Desirable Knowledge, Skills and Experience
- Degree educated
- Touch typing and/or shorthand skills
- Experience of working in an international environment


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