Receptionist/administrator

2 weeks ago

Sunderland, United Kingdom Dr Gellia & Dr Balaraman Full time

**Job Title**:Medical Receptionist/Administrator

**Purpose of the post**: To provide a confidential and comprehensive reception service to GPs and other members of the Practice team.

**Responsible to**: Practice Manager

**Hours: 37**

**Job summary**

To provide a comprehensive reception service to achieve an efficient and effective service in providing the best possible care to patients.

Medical Administrators will:

- Greet people in a professional and courteous manner
- Pass on relevant information and answer queries
- Assist people to access the services they need
- Undertake a variety of reception duties to assist in the smooth running of the Practice

**Duties and Responsibilities in line with Practice policies and procedures**:

- Answer the telephone as a priority
- Book/cancel appointments
- Take messages accurately and pass on in a timely manner
- Organise home visit requests
- Deal with general enquiries and verbal complaints
- Escalate complaints where appropriate to your Practice Manager
- To forward any queries relating to prescriptions to the Pharmacist
- Give out pathology results to patients as required
- Register new patients and temporary residents on clinical system
- Greet and direct patients and visitors
- Organise translators
- Respond to the needs of GPs, Nurses and Pharmacist to enable efficient clinics
- Input and extract information from the Practice computer system
- Update the clinical system with information e.g. smoking, ethnicity
- Provide summary of patient records when requested (complex requests to be discussed with the Digital Team) according to Subject Access Request process
- Action change of address notification
- Any other scanning, record keeping and distribution of documents as appropriate
- Effectively liaise with Practice, Primary Care Organisations, patients and other external organisations to assist promptly with the resolution and administration of queries
- Fully utilise EMIS Web and other IT systems
- Monitor and check tasks and work flows
- Communicate effectively with the reception team to ensure policies and procedures are kept up to date
- Demonstrate duties to new or less experienced staff
- Resolve job related issues, including patient documentation and help resolve minor problems
- Photocopying
- Attend meetings when required e.g. staff meetings
- To work safely at all times in accordance with legislation and Practice policies and procedures
- Be flexible both in the availability and being able to cover for colleagues absent from work due to annual leave or sickness
- To work as part of the Practice team and become involved in staff training of IT skills as necessary
- Any other reasonable duties requested by the Practice Manager or GP
- This list is not exhaustive

In addition to the above, the post holder will show respect and courtesy to patients and colleagues, maintain confidentiality of patient and other Practice information at all times.

Working occasional extra hours may be required.

The job description is not exhaustive and may be adjusted periodically after review and consultation. You will be expected to carry out reasonable duties which may be requested from time to time.

**Working relationships**
- General Practitioners
- Other members of administration team
- Members of the Practice/community nursing team
- Other members of the Primary Health Care Team
- Patients
- Outside agencies e.g. Secondary Care Trusts, Community Services

All members of staff may be asked to attend periodic Staff Meetings, which may be held outside their normal working hours. They may also be required to work extra hours covering for holidays and sickness.

Conditions of employment including hours of work, holidays etc are covered in your Contract of Employment. The staff handbook contains employment policies.

**Review**

The post and the job description reflect the current requirements and objectives of the post.
As the duties of the post develop and change, the post holder may be required to carry out other responsibilities.

Whilst there will be consultation on such issues, employees should understand that, if agreement cannot be reached, then the employer reserves the right to make changes to job descriptions where it considers such changes necessary.

**Confidentiality**

In the course of seeking treatment, patients entrust us with, or allow us to gather sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.

In the performance of the duties outlined in this job description, the post holder may have access to confidential information relating to patients, carers, Practice staff and other health care workers. They may also have access to information relating to the Practice as a business organisation.

All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, col

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