School Facilities Administrator

3 days ago


White City, United Kingdom Reed Business Support Full time

Introducing an inner London secondary school with a view.

This school has over 750 children aged between 10-16 and are based in the City of London.

They are looking for an experienced School Facilities Administrator to provide administrative support to the Facilities team who are responsible for providing daily management and facilities services to the school community, liaising with staff contractors,and other stakeholders where necessary.
This position will initially be a temporary post until compatibility is established, this could go permanent for the right person.
The client is estimating the role being temporary for at least 3-6 months

Monday - Friday
All year-round
35 hours per week

Some of the day-to-day requirements are:

- To act as first point of contact for all enquiries for the Facilities team and provide accurate information and updates to the relevant people. Escalating to the Facilities Maintenance Supervisor or Facilities Manager where necessary
- Obtain quotes for works, ensure orders are raised and invoices are processed for payment within the prescribed period, or queried and accounted for, ensuring that the Corporation's requirements are met by the supplier, and that supplier disputes are resolvedin a timely manner. Comply with CoL current policy, procedure, and protocols.
- Assist in arranging contracts, including contractor selection and the tendering process, e.g., cleaning services, pest control, security, fire etc. Working closely with the Human Resources team to ensure the correct checks are in place before allowing contractorson site.
- To assist in managing, maintaining, and controlling the keys management service, including appropriate security controls and relevant risk assessment, and associated procedures as required by the Facilities Manager.

**Required Skills**:

- Excellent level of written and spoken English.
- Excellent communication and interpersonal skills.
- Good level of proficiency in IT (specifically, Outlook, Word, Excel, and industry standard software).
- Organisational and administrative skills, with the ability to remain calm under pressure and work to tight deadlines.



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