HR Generalist

3 days ago

Guildford, United Kingdom The Academy of Contemporary Music (ACM) Full time

Location : guildford Employment type : FULL_TIME Expires : 2024-06-17
**ROLE PURPOSE**
The HR Generalist will hold ownership of the ACM employee life cycle from recruitment to onboarding, through to leavers and references.

This role will be based in Guildford. There may be scope for this role to be completed one day per week from home, following a successful probation period.

**RESPONSIBILITIES**:
**Recruitment Administration**
Hold Ownership of the recruitment process for all roles including but not limited to:

- Posting job adverts on all recruitment sites and removing them once expired or fulfilled.
- Filing returned references and making line managers aware when individuals are ready to be interviewed.
- Attending interviews to take notes and act as Safer Recruit trained team member or alternatively arranging for another HR team member to attend.
- Manage removal of expired job adverts
- Providing training and coaching on shortlisting, selection and running a good interview to line managers

**Onboarding Administration**
Hold ownership of the onboarding process for all roles, including but not limited to:

- Obtain and keep record of entitlement to work for all new team members. Reaching out for new copies when expiry dates are reached for current team members.
- Writing and sending contract documentation
- Adding new starters to HRIS
- Sending HMRC new starter forms to payroll
- Make IT and Digital Education aware of new starters
**Employee Leaver Administration**
Hold ownership of the leavers process for all roles, including but not limited to:

- Write and send confirmation of resignation letters
- Update HRIS in accordance with leavers
- Monitor no work for 12 months for casual workers, ending employments where needed
- Ensure IT and Timetable team are aware of leavers and can shut down open accounts
- Remove leavers from EduCare
**Employee Record Upkeep**:

- Update HRIS in line with changes to role
- Write and send variation to contracts

**Notetaking and Meetings**:

- Write and send the HR Executive Meeting agenda and pre-disclosure.
- Attend and minute the HR Executive Meeting and share with all parties upon completion of type up.
- Attend EDRs and Probation reviews as HR Representative acting as a notetaker, ensuring notes are typed up and distributed within 48 working hours of the meeting taking place.
- Attend investigation or disciplinary meetings as HR Representative acting as a notetaker,
ensuring notes are typed up and distributed within 48 working hours of the meeting taking
place.
**Other**
- Provide guidance on staff resource planning and resourcing year guides (e.g.
Learning support Assistants should be recruited in May time due to notice periods
etc)
- Write and send important date cards
- Hold ownership of the HR Inbox, providing response in line with policies and

To complete this role you will need:

- 2+ years in a HR Generalist or Senior HR Administration role
- Excellent multi-tasking skills
- Confidence in working in a fast paced environment
- Ability to convey information to a variety of stakeholders
- Be confident in written and verbal communication
- Be able to commute to Guildford (We do not have parking onsite)
- Good computer and systems skills (working background using HRIS systems)
- Able to work independently and from own initiate
- Have right to work in the UK
- Happy to undergo an enhanced DBS check

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