Dno Executive Assistant Opportunities

4 weeks ago

London, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 325214**Salary**:

- £28,300- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer- D**Contract type**:

- Permanent**Business area**:

- MOD - Defence Nuclear Organisation**Type of role**:

- Administration / Corporate Support
- Secretarial**Working pattern**:

- Flexible working, Full-time, Job share, Part-time, Compressed Hours**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Abbey Wood: Bristol, AWE Aldermaston: Reading, Main Building: LondonAbout the job

**Job summary**:
Do you want to be at the heart of real Defence issues and play a key role in the United Kingdom’s (UK) national security?

Established in April 2016, the Defence Nuclear Organisation (DNO) delivers nuclear capability to deter threats and protect our nation.

The DNO oversees all defence nuclear business (excluding operations) and is responsible for providing nuclear deterrence; sponsoring the Defence Nuclear Enterprise (all the organisations, programmes and people that sustain the UK’s nuclear deterrent); and advising on UK nuclear policy, planning and international co-operation on nuclear matters.

The UK’s independent nuclear deterrent has existed for over 60 years to deter the most extreme threats to our national security and way of life, and that of our NATO Allies.

Here at DNO we strongly believe that diversity and inclusion is not only the right thing to do but is also essential for a thriving and successful organisation. We know that diverse teams bring a wide range of perspectives, experiences and ideas, which lead to better decision-making, creativity and innovation. We have a culture where differences are celebrated and our people feel supported, included and empowered. Join us and be part of an organisation that truly values diversity and inclusion and makes a positive impact on the world.

We are conducting a bulk recruitment campaign to recruit Executive Officers to support the delivery of one of the most complex Defence procurement programmes. We are looking for proactive, organised and efficient team players able to support senior managers and their teams.

This position is advertised at 37 hours per week.

**Job description**:
Each post encompasses a wide range of secretarial, office management and business support elements, requiring discretion, efficiency and a calm manner. These roles may undertake the following activities:

- Diary management, critically ensuring diary prioritisation and deconfliction.
- Managing key relationships across MOD, wider government and with industry partners.
- Ensuring business continuity across both the team and wider organisation.
- Supporting meetings.
- Being the first point of contact for the office.
- Developing an understanding of the areas of work to ensure the best use of time for senior management.
- Understanding the priorities for senior management and reflecting that in diary commitments.
- Prioritising senior managers time and ensuring that the wider team are aware of developments and key meetings.
- Day to day business management.
- Looking after inward and outward visits.
- Hosting VIP visitors.
- Managing travel.

**Person specification**:

- Organisation and communication skills are essential to succeeding alongside management of relationships.
- Experience working within an administrator background or/and previous experience working as an Executive Assistant or Personal Assistant.
- Experience working with complex diaries and booking travelling arrangements via Government software.
- Comfortable and confident in working at pace to manage conflicting short term and long-term priorities.
- Building positive relationships with partners in other teams and departments and using those relationships to influence others through excellent interpersonal and communication skills, tailored to the recipient.
- Previous experience in an assistant or admin role.
- Working knowledge of Microsoft Applications

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Working Together
- Making Effective Decisions
- Communicating and Influencing
- Managing a Quality Service
- Delivering at Pace

**Benefits**:

- Alongside your salary of £28,300, Ministry of Defence contributes £7,641 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.We truly believe that the MOD is a great place to work, and we offer a unique employee experience. We want to ensure that every single employee feels appreciated & fairly rewarded and offer the following additional benefits:

- Learning and development tailored to your role and broader skill development, enabling you to build a long-term career in your chosen area. Where appropriate there will be offers of training under our apprenticeship schemes.
- An environment with flexib

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