Ward Administrator

1 month ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 3

**Main area**
- Critical Care

**Grade**
- Band 3

**Contract**
- Permanent

**Hours**
- Full time - 37.5 hours per week

**Job ref**
- 164-5797425

**Site**
- Queen's Medical Centre Campus

**Town**
- Nottingham

**Salary**
- £22,816 - £24,336 per annum

**Salary period**
- Yearly

**Closing**
- Today at 23:59

Job overview

Adult Critical Care are looking to employ a motivated and conscientious ward administrator to join our friendly and dynamic multi professional team caring for critically ill patients and their families.

The post holder will provide a comprehensive administrative service to senior colleagues, assisting with the smooth and effective performance of their duties and making a direct and positive contribution to the work of the team. The post holder must exercise initiative and organise their own workload within the constraints of defined deadlines.

Please note that this role is based at both our QMC and City Hospital sites (AICU and E12 at QMC; CCD at City Hospital) and the post holder will be part of a rota that involves working flexible between sites.

Main duties of the job

Main Duties
- Provide comprehensive administrative and secretarial service to the nursing staff within the ward area, to include monitoring quality and audit activity, data entry and the production of charts and graphs using Microsoft Excel as required.
- Assist in the day-to-day administration management of workforce and education activities, including data entry and producing training reports.
- Provide administrative support and timely workforce & education information related to the nursing service as required by ward sister/charge nurse.
- To provide personal assistant support for senior members of the team/ ward manager.
- The post holder will be based cross campus, with post holders expected to work flexibly across both the Queens Medical Centre and Nottingham City Hospital sites.

Working for our organisation

Every day, our teams at Nottingham University Hospitals NHS Trust (NUH) make a difference. We save lives, we improve lives and we usher in new life. We are proud to play a central role in supporting the health and wellbeing of people in Nottingham, Nottinghamshire and our surrounding communities.

With more than 18,000 colleagues, we are the largest employer in Nottinghamshire and one of the biggest and busiest NHS Trusts in the country, serving more than 2.5m residents of Nottingham and Nottinghamshire and a further four million people across the East Midlands and beyond.

Detailed job description and main responsibilities

KEY JOB RESPONSIBILITIES
- To liaise with ward sister / charge nurse and pay services in the documentation of unsocial hours payments. Notifying pay services of sickness, maternity, annual and special leave and compiling monthly figures for staff sickness, study leaves and other absences as required by the manager.
- To assist the ward sister in ensuring electronic rosters are performed to the specified timeline, ensuring the ward is adequately staffed within the agreed establishment figures. To ensure that the rosters are locked for submission to pay services, annual leave approved and shift amendments altered as required.
- To support ward sister / charge nurse in effective collection and inputting of data of ward productivity data incorporating patient compliments and complaints, productive ward satisfaction surveys, DIPC questionnaires, falls data, saving lives, observations audits and 5 S audits.
- To provide statistical information as requested by the ward sister / charge nurse relating to workforce and education activity. To maintain a record of staff mandatory training, IPR dates etc
- To ensure new staff are booked on and aware of Trust induction training dates and ward induction programme
- To manage and update the electronic diaries of the senior management team and to make appointments, arrange meetings and inform all interested parties and attendees of the key information.
- To arrange service department meetings, produce agendas and document minutes for distribution to members.
- Word processing of complex correspondence and documents as required. Creation of own correspondence and documents as appropriate. Use of IT skills to produce power point/graphical presentations/spreadsheets, as required for the management team.
- To organise and maintain the ward sister /charge nurse office with regard to filing systems and provide evidence for quality audits and productivity data eg. Standards better health, productive ward board.
- To keep the ward major incident cascade systems up-to-date and ensure ward staff are aware of the process.
- To keep ward procedure files up-to-date.
- To maintain agency staff records and check invoices correspond with time sheets for authorisation of payment by matron.
- Assist the matron and senior management in the day to day administration of staffing matters within the Directorate, such as maternity and sickness.
- Assist the sen

  • Ward Administrator

    2 months ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    NHS AfC: Band 3 **Main area** - Healthcare of the older person - **Grade** - NHS AfC: Band 3 - **Contract** - Permanent - **Hours** - Part time - 18.75 hours per week - **Job ref** - 164-4302101-C**Site** - City Hospital - **Town** - Nottingham - **Salary** - £21,730 - £23,177 pa pro rata - **Salary period** - Yearly - **Closing** - 07/02/2023 23:59Job...

  • Ward Administrator

    1 month ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    Band 3 **Main area** - Healthcare of the older person - **Grade** - Band 3 - **Contract** - Permanent - **Hours** - Part time - 18.75 hours per week - **Job ref** - 164-5273744**Site** - Queens Medical Centre - **Town** - Nottingham - **Salary** - £22,816 - £24,336 pro rata - **Salary period** - Yearly - **Closing** - 31/05/2023 23:59Job overview Ward...

  • Ward Administrator

    4 weeks ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    Ward E17, Paediatric Renal and Urology Ward based in the Nottingham Children's Hospital, has a vacancy for a part-time Ward Administrator, working 18.45 hrs a week. You will need to be a proven team player and able to organise your own workload with the constraints of defined deadlines. You will need to have a good understanding of Information Governance,...

  • Ward Administrator

    5 days ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    Band 3 **Main area** - Gynaecology and Early Pregnancy - **Grade** - Band 3 - **Contract** - Permanent - **Hours** - Full time - 37.5 hours per week (Monday - Friday 8-4) - **Job ref** - 164-4646857-B**Site** - QMC - **Town** - Nottingham - **Salary** - £21,730 - £23,177 per annum - **Salary period** - Yearly - **Closing** - 07/02/2023 23:59Job...

  • Ward Administrator

    5 days ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    **Band 3**: **Main area** - Gynaecology and Early Pregnancy - **Grade** - Band 3 - **Contract** - Permanent - **Hours** - Full time - 37.5 hours per week (Monday - Friday 8-4) - **Job ref** - 164-4646857-B**Site** - QMC - **Town** - Nottingham - **Salary** - £21,730 - £23,177 per annum - **Salary period** - Yearly - **Closing** - 07/02/2023 23:59**Job...

  • Ward Administrator

    1 month ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    Ward E40, Neurology, Neuroscience Ward based in the Nottingham Children's Hospital, has a vacancy for a part-time Ward Administrator, working 18.5 hrs a week. You will need to be a proven team player and able to organise your own workload with the constraints of defined deadlines. You will need to have a good understanding of Information Governance,...

  • Ward Administrator

    4 weeks ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    Adult Critical Care are looking to employ a motivated and conscientious ward administrator to join our friendly and dynamic multi professional team caring for critically ill patients and their families. The post holder will provide a comprehensive administrative service to senior colleagues, assisting with the smooth and effective performance of their...

  • Ward Administrator

    1 month ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    Band 3 **Main area** - Paediatric - **Grade** - Band 3 - **Contract** - Permanent - **Hours** - Part time - 18.75 hours per week - **Job ref** - 164-5085197**Site** - Queen's Medical Centre Campus - **Town** - Nottingham - **Salary** - £21,730 - £23,177 Per annum - **Salary period** - Yearly - **Closing** - Today at 23:59Job overview - Ward E17,...

  • Ward Administrator

    2 months ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    Band 3 **Main area** - Paediatric - **Grade** - Band 3 - **Contract** - Permanent - **Hours** - Part time - 18.75 hours per week - **Job ref** - 164-5085197**Site** - Queen's Medical Centre Campus - **Town** - Nottingham - **Salary** - £21,730 - £23,177 Per annum - **Salary period** - Yearly - **Closing** - 02/04/2023 23:59Job overview - Ward E17,...

  • Ward Administrator

    4 weeks ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    Band 3 **Main area** - Paediatric - **Grade** - Band 3 - **Contract** - Permanent - **Hours** - Part time - 18.75 hours per week - **Job ref** - 164-5085197-A**Site** - Queen's Medical Centre Campus - **Town** - Nottingham - **Salary** - £22,816 - £24,336 Per annum - **Salary period** - Yearly - **Closing** - 11/06/2023 23:59Job overview - Ward E17,...

  • Ward Administrator

    1 month ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    Band 3 **Main area** - Paediatric **Grade** - Band 3 **Contract** - Permanent **Hours** - Part time - 18.45 hours per week **Job ref** - 164-5465889 **Site** - Queen's Medical Centre Campus **Town** - Nottingham **Salary** - £22,816 - £24,336 Per annum **Salary period** - Yearly **Closing** - 27/08/2023 23:59 Job overview Ward E40, Neurology,...

  • Ward Administrator

    4 weeks ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    The Neonatal Service is looking for someone that is interested in a 12 month secondment as ward administrator working within the neonatal unit at City hospital. NUH neonatal service provides care for some of the most critically unwell infants in the East Midlands Neonatal Operational Delivery Network (EMNODN) as a Level 3 centre, providing neonatal surgery...

  • Ward Administrator

    4 weeks ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    We have a exciting opportunity for a Band 3 Ward Administrator to join our Medicine Division Team. No 2 days are ever the same so if you enjoy a challenge and can multi task this could be the job for you. A good standard of education and experience of Microsoft Office packages including a good knowledge of Word and Excel is essential. You will need to...

  • Gynaecology Ward Administrator

    1 month ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    Loxley is the Gynaecology Ward where gynae-oncology and elective gynae patients are admitted for inpatient stays. we are seeking a part-time ward administrator. The post holder will provide a comprehensive and administrative service to ward team and both ward managers, to assist the smooth and effective performance of their duties and make a direct and...

  • Maternity Ward Administrator

    3 weeks ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trusts Full time

    Job summary Ward C29 and B26 are the postnatal and antenatal wards at QMC and are seeking a fulltime ward administrator to work Monday to Friday. The post holder will provide a comprehensive and administrative service to the ward team and C29 and B26 ward managers, to assist the smooth and effective performance of their duties and make a direct and...

  • Maternity Ward Administrator

    1 month ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trusts Full time

    The post holder will provide a comprehensive and administrative service to clinical members of the team, to assist the smooth and effective performance of their duties and make a direct andpositive contribution to the work of the team. The post holder must exercise initiative to organise theirown workload within the constraints of defined deadlines. Provide...

  • Maternity Ward Administrator

    1 month ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    Labour Suite at QMC are seeking a ward administrator. The post holder will provide a comprehensive and administrative service to ward team and both ward managers, to assist the smooth and effective performance of their duties and make a direct and positive contribution to the work of the team. The post holder must exercise initiative to organise their own...

  • Gynaecology Ward Administrator

    1 month ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    Band 3 **Main area** - Gynaecology **Grade** - Band 3 **Contract** - Permanent **Hours** - Part time - 18.75 hours per week (with in core hours between 8am-4pm) **Job ref** - 164-5559850 **Site** - Nottingham City Hospital **Town** - Nottingham **Salary** - £22,816 - £24,336 per annum pro rata **Salary period** - Yearly **Closing** - 24/08/2023...

  • Gynaecology Ward Administrator

    4 weeks ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    Band 3 **Main area** - Gynaecology **Grade** - Band 3 **Contract** - Permanent **Hours** - Part time - 18.75 hours per week (with in core hours between 8am-4pm) **Job ref** - 164-5559850 **Site** - Nottingham City Hospital **Town** - Nottingham **Salary** - £22,816 - £24,336 per annum pro rata **Salary period** - Yearly **Closing** - Today at...

  • Ward Administrator

    1 month ago

    Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    An opportunity has arisen for a part time ward administrator on the Acute Medicine Receiving Unit To provide a comprehensive administrative service to the ward and the manager. The post holder must exercise initiative to organise their own workload within the constraints of defined deadlines. The post holder must have the ability to interpret and...