Finance Administrator

**Description**:
MAPP is the UK’s leading specialist in commercial property and asset management, with over £25bn of property under management for a variety of UK and overseas Fund Managers, REITs and other property owners.

MAPP believes that property management can be a force for good. That’s why we make buildings work, not just for profit, but for people and the planet too. MAPP has created V1.0, V2.0 and V3.0 versions of Property Management, to help clients and occupiers navigate the new landscape, and to ensure we deliver a fully integrated and holistic approach.

Let’s be honest, most job descriptions read like a recipe without a clear picture of what the final product looks like; so you see a list of ingredients without the image of what it looks like. We want to give you a picture of who we are and the role we are looking to fill and if this sounds exciting and you would like to join us; do apply.

So much of the world of work is about values and culture. We want to work with people who are awesome, in an organisation that makes a difference, do a job that adds value and be rewarded for all our effort and hard work. At MAPP, we work towards making this all happen and to be a great place to work.

We are a values driven organisation, you can see that because of our decision to become a B Corp (and the largest real estate consultancy in the UK to do so). We want you to learn and grow, to challenge yourself and be the best you can be. As an organisation, we are growing and have done so for the last 5 years. We promote on average about 10% of our office based roles in a year. We have fun together with events and opportunities to connect, grow and learn with study days as well as giving back to our communities with charity days and fundraising events.

**Title, Team and Role Summary**:
**Title **:Finance Administrator

**Team**:Science Parks - The Wilton Centre

**Who Does This Role Report Into? **Site Director

**Role Summary/Purpose and Scope**
Working as part of the site management team for the Wilton Centre, as well as supporting the Head Office Client Accounting and Credit Control Teams as necessary. The role will be based at the Wilton Centre and the goal is the administration of raising purchase orders & supplier invoice approvals via the central procurement system together with the administration of occupier recharges with a focus on administering the utility charge for the property. The role will also have involvement with ensuring that MAPP are able to collect occupational charges from occupiers on behalf of the landlord within agreed deadlines.

**Skills, Knowledge and Values**:
**Skills (People & Technical)**
- Numerical and financial awareness.
- Good interpersonal skills capable of communicating at various levels including direct meetings with occupiers.
- Well organised, able to prioritise tasks, and work under pressure
- Self-motivated and proactive.
- Effective PC skills, including a working knowledge of Microsoft and Google packages.
- Familiar with Excel and be able to produce basic spreadsheets.
- Ability to work within strict deadlines.
- Flexible attitude to changes in the company, IT systems and the role.

**Competencies**
- Understanding the significance of occupier engagement service.
- Main accounting point of contact between the occupiers accounts team and the MAPP clients accounting and credit control team.
- Meeting MAPP’s and clients deadlines for accounting deliverables.
- Good understanding of site operations and processes.
- Understanding of leasing arrangements and subsequent changes in ongoing lease charges.
- Ability to prepare reconciliations between MAPP and Occupier accounting systems.
- Investigating and resolving reconciling items.
- Ability to update the property management database with communications.
- Ability to produce ad hoc reports as required.
- An understanding of the preparation and reconciliation of service charge accounts.
- Awareness of the causes and resolution of service charge funding issues.

**Values & Behaviour**
- Exhibition of MAPP Values : Avoid Ambiguity, Appreciative, Adventurous, Authentic and Accountable
- Self-Management including showing initiative, being proactive and meeting deadlines
- Embracing Change including Technology
- Engaging with the Big Picture
- Great service delivery including working in partnership with internal and external individuals and good communicating in written and verbally
- Achieving Results and Prioritise Work including attention to delivery to all stakeholders
- Innovative Solutions and Problem Solving
- Developing Self and Others and willing to Learn
- Interpersonal and Relationship skills capable of communicating at various levels including meetings with occupiers, client, supplier and wider stakeholders.
- Strong written and verbal communications including report writing

**Experience and Salary**:
**Level of Experience / Certifications**
- Ideally suited to an individual with a property managem